PA to General Manager | Management Office (VUQ)

The Executive Office Administrator is responsible for providing high-level administrative support to the Management Office, ensuring seamless day-to-day operations. This role involves coordinating the activities of the Executive Office, managing schedules, handling confidential matters, and acting as the key liaison between internal and external stakeholders.

Key Responsibilities:

Administrative & Executive Support:

• Efficiently manage the complex calendar of the business head, scheduling appointments and meetings.
• Oversee all administrative tasks to ensure timely completion, adhering to high-quality standards.
• Handle sensitive matters with a high level of confidentiality and discretion, particularly those impacting business decisions.
• Screen and process approvals for purchase requests, memos, online payments, and other business documentation.
• Serve as the main point of contact between the Executive Office, Corporate Office, and key stakeholders, including Business Partners, Owners, and the Chairman’s Office.
• Act as an administrative consultant, advising team members on best practices and operational matters.
• Coordinate with various departments to meet deadlines and ensure the smooth execution of business activities.

Travel & Logistics Management:

• Arrange business travel, including visa applications, accommodation, and transportation as required.
• Manage logistics for high-profile business meetings, events, and corporate engagements.

Performance & Efficiency:

• Ensure a customer-first approach in all tasks and responsibilities.
• Drive efficiency and effectiveness within business operations, aligning with company objectives.
• Adapt quickly to a fast-paced work environment, handling multiple tasks with resilience and agility.

Desired Candidate Profile:

• Education: Bachelor’s degree in Hospitality, Business Administration, or a related field (preferred).
• Experience: Minimum one year of experience in a similar role, preferably in a 5-star hospitality setting.
• Skills & Competencies:
  • Strong organizational and multitasking abilities.
  • High level of professionalism, confidentiality, and discretion.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other IT applications.
  • Ability to work in a high-paced environment and adapt to changing priorities.