Operations Manager

DUTIES & RESPONSIBILITIES

• Constantly analyse and evaluate the challenges and constraints of end-to-end supply chain and support department manager in developing and operationalizing a plan to eliminate or minimize their impact
• Focus on transport economics, min/max load balances and inventory optimization, by using analytical models and tools
• Organize, manage, track and balance physical product movements based on the supply and demand plan
• Ensure that all obligations arising from the contract and charter party are executed flawlessly, in compliance with governmental and industrial regulations as well as company's guidelines
• Optimize deal execution within deal limits, in terms of both cost minimization and margin maximization
• Assess the risks pertaining to the execution and mitigate them in coordination with involved parties
• Daily external interface with contractual counterparties, terminal operators, vessel owners/brokers and contracted vendors such as cargo surveyors or port agents
• Daily internal interface with Cargo/Freight Traders, Shipping & Maritime, Manufacturing, Product Optimizers, Claims, Contracts, Demurrage, Legal and Trade Finance
• Manage product quality parameters/specifications to both ensure compliance with contractual terms as well as maximize profitability
• Manage cargo operations including off-spec issues, cargo readiness, scheduling, load & discharge, STS transfers, blending and volume/date-range optimization
• Ensure that any necessary financial security is in place prior to transfer of title to customers
• Appoint independent cargo surveyors, expeditors, ship-to-ship service providers and ships agents
• Appoint independent inspectors and expeditors and be able to investigate matters relating to product quality
• Schedule and manage movement of refined products, and components that involve different complexities
• Handle complex loadings and blending of products in line with trader's requirements, internal processes and blending facilities availability
• Ensure that all necessary operational information is passed on time and documentary requirements are met
• Deal with contractual problems ensuring that they are managed professionally and optimally for the trading business
• Ensure that all operational data is updated into trading systems in timely and accurate manner, facilitating up-to-date and accurate information flow
• Support post-deal activities like settlements, customs clearance, demurrage, claims etc.
• Keep adequate records to meet the company's legal and fiscal obligations, as well as making any required regulatory filings (Customs, etc.)
• Provide guidance for necessary cargo invoicing work, diversion payments, and clearances of accruals
• Be responsible for daily updating/ monthly reconciling of inventory at terminals and adhering to end of month processes
• Generate Inventory, forecast and schedule reports
• Manage a solid networking foundation amongst key internal and external contacts, including but not limited to suppliers, customers, and logistical service providers
• Provide back-up coverage to other team members as outlined by line manager for coverage planning
• Support KYC of 3rd party service providers including storage companies, independent inspectors, shipping agents etc.
• Carry out any other reasonable and lawful request directed by the Management
• Maintain and ensure confidentiality at all times
• Represent the company in a positive and professional manner
• Adhere to the company's rules, regulations, procedures and policies at all times

JOB SPECIFICATIONS (KNOWLEDGE, SKILLS, ABILITIES, BEHAVIOURS)

Education

• Bachelor's degree in Business, Commercial, Logistics, Economics or related field. Master's degree in related field is an advantage

Experience

• 6+ years in commodities trading business
• 3+ years in trading operations within the same product portfolio, preferably with experience in the same role

Knowledge

• Comprehensive in Supply Chain (Products, Logistics, Processing)
• Advanced in Legal & Contracts (Law, Incoterms, Tax, Regulation)
• Advanced in Finance (Credit, Cost Control, Treasury)
• Practical in Trading

Abilities

• Proactive planning & organizing
• Analytical
• Attention to details
• Customer focus
• Negotiation
• Teamwork
• Communication (oral and written)
• Collaboration
• Work under pressure
• Manage multiple priorities
• Problem solving

WORKING CONDITIONS

• Physical Effort: Minimal
• Work Environment: Office
• Working schedule: As per the company's policy