Operations Executive

DEPARTMENT/TEAM: Supply & Trading

LOCATION: Fujairah

SUMMARY

You will be responsible for Operations related duties for Peninsula’s Fujairah office, including the continuous monitoring of terminals, cargo sales, purchases and barge logistics. Close coordination with various suppliers, customers, terminals, and inspections companies to support the whole chain of supply and full responsibility for all post-trade activities. You need to be well organised, proactive, and possess excellent communication skills throughout the complete operations process, ideally in Fujairah.

MAIN RESPONSIBILITIES

• Closely coordinating with counterparties including shipping agents, cargo suppliers/customers, surveyors, and Cargo traders for following the operations properly
• Endeavour to provide notice of potential issues to trading teams as well as proactively look for solutions.
• Staying current with all relevant industry news.
• Ensure local customs procedures are fulfilled.
• Proactively chase for vessels ETA, Cargo docs, invoices, and other relevant documentation from all parties involved in the operation.
• Advising of port dues, calling costs and other related costs at the point of quoting, and following through to ensure correct invoicing.
• Ensuring Bunker Delivery Notes, invoices, and other relevant documentation is promptly actioned, checked and verified.
• Organise a supply schedule for the relevant regions with the goal to supply as much product as safely as possible in the minimum amount of time endeavouring to mitigate bunker delays.
• Providing timely updates of vessels to be supplied to all parties involved.
• In order to minimise barge idle time, you need to inform and liaise closely with supply traders to proactively manage the best time to fix prompt volume.
• Utilise reactive reports to assist supply team in mapping demand and lead generation for sales teams.
• Ensure all parties in the supply chain are aware when product availability is nearing exhaustion, or product segregation is required, or create ullage in shore tanks and meticulously manage barge ullages when there is low product availability.
• Organisation and monitoring of daily terminal/loading operations.
• Supporting local and worldwide traders within the company
• Ensure correct and timely updates in the trading application (PTA) for all operations
• Adhere to all procedures/processes & policies regarding usage of Company information systems, including CRM, trips, trading platform, expenses and leads
• Knowledge of Customs Regulation that applies in United Arab Emirates and Mauritius.
• Problem solving and being dynamic to an intricate supply schedule, where uncontrollable variables impact barges availability.
• Closely coordinating with all other departments; fleet management & shipping ops for daily operations, Finance teams, system teams,,,,
• Knowledge of technical & maritime matters, SIRE & oil majors approvals for the barges working closely with Fleet Department Management.
• Managing barges supply schedules around mandatory surveys, maintenance, repairs to minimise the impact to the supply schedules.
• Closely coordinating with ship brokers for FOB cargo position in case any.
• Knowledge of Ship’s particulars and cargo plan.
• Knowledge of INCOTERMS and Cargo Contract basis on agreement.
• Knowledge of Port logistics and Maritime commerce
• Proactively work on a good relationship both external and internal

KNOWLEDGE, SKILLS AND EXPERIENCE

• Business level of English language essential; knowledge of Spanish is desirable
• High level of computer literacy including proficiency of MS Office package and able to work with CRM systems
• Confident individual with excellent verbal and written communication skills. Persuasive and influential by nature, a highly effective negotiator able to ‘think on your feet’
• Attention to detail and able to listen and respond effectively to supplier/customer queries, solve problems
• High level of commercial acumen, able to think analytically and strategically and understand the wider business context
• Able to work collaboratively as part of a team and towards shared goals but equally able to work independently with a minimal level of supervision
• Ambitious, self-motivated, and demonstrating a willingness to continually develop own knowledge and skills

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