Operations Coordinator

The role incumbent is responsible for planning and coordination of the operating room scheduling system in conjunction with the Anaesthesiologists and Nurse Managers; and supervise the overall functioning of the Daily Schedule Coordination.
Description of the Tasks

• At all times promotes optimal and effective patient safety practices to other HealthHub colleagues, patients and their families.
• Support the Theatre department activities related to the management of data, analysis and accurate presentation.
• Support all aspects of HealthHub compliance activities and assist in the continuous compliance with and adherence to the accreditation standards.
• Respect patients and their families to promote a patient-centred care culture.
• Participate in and support quality improvement and patient safety activities.
• Take surgery bookings from authorized sources and prepare/disseminate the daily surgery schedule.
• Serve as the main contact within the Operating Theatre and maintain the procedure board, relaying information as necessary.
• Be responsible for the confidentiality of information accessed during work at HealthHub.
• Participate in educational opportunities related to the functions of the department.
• Perform other related duties incidental to the work described herein.
• Ability to coordinate, track, and effectively communicate frequently changing surgery schedules.
• Ability to work with a high degree of accuracy and attention to detail, under pressure and effectively with others.
• Ability to prioritize and organize tasks and disseminate information.
• Submit the needed quality data within the agreed timeframe.
• Maintain the stocks inventory in theatre for all consumables.
• Maintain the par level for the stocks in the theatre.
• Participate in indenting the stocks and maintaining accurate inflow and outflow.
• Participate in other department-related activities allocated by the manager.
  

Education:
Bachelor’s Degree in any discipline, preferably in Healthcare Management, Nursing, or Science.

• Minimum 2 years UAE healthcare experience in a similar role.
• Basic knowledge of UAE authority approvals.
• Excellent computer skills with a desire to increase efficiency using an automated surgical scheduling system and other applications such as spreadsheets, word processing, calendar, email, and database software.
• Knowledge of medical terminology required to be successful.
  

Job-Specific/Technical Skills Required:

• Exceptional written and oral communication skills.
• Good decision-making skills.
• Critical thinking.
• Conflict & Complaint management.
• Multitasking.
• Process review skills.
• Excellent interpersonal skills.
• Excellent IT skills.
• Proven analytical ability.