Operations and Admin Assistant - Perfumes

Operations and Admin Assistant - Perfumes

Job Title: Operations and Office Assistant

Responsibilities:

1. Administrative Support: Assist in daily office operations, including answering phones, managing correspondence, scheduling meetings, and managing calendars. Maintain office supplies inventory and place orders when necessary. Prepare and edit documents, reports, and presentations.
2. Operations Management: Coordinate and manage logistics for the supply chain, ensuring timely delivery of raw materials and finished products. Manage incoming and outgoing deliveries and the supply of goods while maintaining an organized incoming and outgoing tracker. Support inventory management by tracking stock levels and assisting in the organization of the storage area. Alert management for low stock levels of items to place new orders in a timely fashion. Oversee the maintenance and cleanliness of the office and operational areas.
3. Customer Service: Oversee customer inquiries and complaints, providing timely and accurate information while coordinating with the sales team to solve any issues, returns, or exchanges. Manage customer orders, including processing and tracking shipments that are leaving the office, e-commerce, and offline sales.
4. Retail Event Coordination: Assist in organizing the company for trade shows and exhibitions. Coordinate with vendors and suppliers for event logistics and setup.
5. Documentation and Record Keeping: Maintain accurate and up-to-date records of transactions, purchases, invoices, quotations, etc. Ensure compliance with company policies and procedures in documentation.
6. Communication and Collaboration: Act as a liaison between different departments to ensure smooth operations. Assist in internal communication by distributing memos and announcements.
7. Special Projects: Assist in special projects as assigned by management. Conduct research and gather data to support business decisions.

Job Type: Full-time

Pay: AED4,500.00 - AED5,000.00 per month

Experience: Administrative Assistant: 1 year (Preferred)

Language: Arabic (Preferred)