Office manager Jobs in Dubai | Gulf Jobs

Connex Emirates
Dubai
AED 50,000 - 200,000
Job description

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees. Previous experience as a Front Office Manager or Office Administrator would be an advantage. A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties.

Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

  1. Serve as the point person for office manager duties including:
  2. Organize the office layout and order stationery and equipment
  3. Maintain the office condition and arrange necessary repairs
  4. Partner with HR to update and maintain office policies as necessary
  5. Organize office operations and procedures
  6. Coordinate with IT department on all office equipment
  7. Ensure that all items are invoiced and paid on time
  8. Manage contract and price negotiations with office vendors, service providers, and office lease
  9. Manage office G&A budget, ensure accurate and timely reporting
  10. Provide general support to visitors
  11. Assist in the onboarding process for new hires
  12. Address employees queries regarding office management issues (e.g. stationery, hardware, and travel arrangements)
  13. Liaise with facility management vendors, including cleaning, catering, and security services
  14. Plan in-house or off-site activities, like parties, celebrations, and conferences

Requirements and Skills

  1. Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
  2. Knowledge of Office Administrator responsibilities, systems, and procedures
  3. Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  4. Hands-on experience with office machines (e.g. fax machines and printers)
  5. Familiarity with email scheduling tools, like Email Scheduler and Boomerang
  6. Excellent time management skills and ability to multi-task and prioritize work
  7. Attention to detail and problem-solving skills
  8. Excellent written and verbal communication skills
  9. Strong organizational and planning skills in a fast-paced environment
  10. A creative mind with an ability to suggest improvements
  11. High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Kindly send your CV to uae@mfmhservices.biz

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