Office Manager

Office Assistant

Job Summary: We are seeking a detail-oriented and proactive Office Assistant to support BIWIN Storage's administrative functions. The ideal candidate will be a resourceful individual who helps maintain office efficiency by performing a variety of clerical and administrative tasks. This role is essential for providing support to staff and ensuring smooth daily operations.

Key Responsibilities:

1. Administrative Support:
   Handle general office duties including answering phones, greeting visitors, and managing correspondence.
   Organize and schedule meetings, appointments, and travel arrangements.
2. Document Management:
   Prepare, edit, and proofread various documents and presentations.
   Maintain electronic and physical filing systems for easy retrieval.
3. Office Supplies:
   Monitor and maintain office supplies inventory.
   Research, price, and order supplies as needed.
4. Meeting Coordination:
   Set up meeting rooms with necessary equipment.
   Prepare agendas and take minutes during meetings.
5. Data Entry:
   Input and update information in company databases and spreadsheets.
   Generate regular reports as requested.
6. Mail Management:
   Process incoming and outgoing mail and packages.
   Coordinate with courier services for special deliveries.
7. Basic Accounting Support:
   Assist with processing invoices and expense reports.
   Maintain basic financial records.
8. Calendar Management:
   Maintain and update department calendars.
   Send meeting reminders to relevant team members.

Qualifications:

• Associate's degree or equivalent; Bachelor's degree preferred.
• 1-2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Ability to prioritize tasks and work under deadlines.
• Professional demeanor and customer service orientation.
• Knowledge of office equipment operation and maintenance.