Office Coordinator

We’re looking for a rockstar Office Coordinator to keep our fast-paced Kendo Middle East team running smoothly!

You'll be the go-to person for all things office management and executive support, helping our diverse MEA&TR team stay organized and efficient.

From keeping the office in top shape to supporting leadership, you'll play a key role in making Kendo MEA & TR an amazing place to work. If you love a dynamic environment and want to be part of an exciting, growing company, this is the role for you!

Job Responsibilities

MAIN RESPONSIBILITIES

1. Office Operations: Manage daily office activities, ensuring smooth functioning of office and storage rooms (e.g., shipment reception, pantry management).
2. Executive Assistance: Support the GM and VP with calendar management, travel arrangements, report preparation, and communication facilitation.
3. Meeting & Travel Support: Assist with organizing meetings, regional visits, and travel logistics.
4. Vendor Coordination: Oversee vendor management for office-related services and supplies.
5. HR Administrative Support:

• Assist with onboarding and offboarding processes.
• Handle compliance forms and documentation.
• Support employee events for both office and retail teams, where applicable.

Logistics & IT Management:

• Process office supply and material requests.
• Manage IT equipment and coordinate related needs.

General Workplace Efficiency: Contribute to an organized, efficient, and well-managed work environment.

Profile

Job type: Full-time and fully on-site office based role. Bachelor’s degree in business administration, HR, or a related field is a plus but not a must. Minimum of 2-3 years in an office administrative or executive assistant role, preferably in a fast-paced office environment, with strong organizational and multitasking skills. Strong Communication Skills: Fluency in English; Arabic fluency is a bonus. Proficiency in Microsoft Office. Problem-Solving & Adaptability. Attention to Detail, highly organized. Confidentiality & Discretion.