Office Coordinator

Job Purpose

Perform a variety of administrative and operational support to the Vice President or organization including managing schedules, coordinating meetings and events, preparing reports and presentations, handling correspondence, and maintaining confidential files and records. Also, to be involved in budget management, project coordination, and communication with internal and external stakeholders.

Key Accountabilities

1. Administrative Support: Providing administrative support to the office, including managing calendars, scheduling appointments, and coordinating meetings.
2. Office Operations: Overseeing day-to-day office operations, such as managing supplies, equipment, and facilities, and ensuring a smooth workflow.
3. Communication: Handling internal and external communication, including answering phone calls, responding to emails, and maintaining correspondence.
4. Document Management: Organizing and maintaining office documents, files, and records, ensuring they are easily accessible and properly stored.
5. Event Coordination: Assisting in planning and coordinating office events, meetings, conferences, and workshops.
6. Travel Arrangements: Making travel arrangements, including booking flights, accommodations, and transportation.
7. Budget Management: Assisting in budget management, tracking expenses, and processing invoices.
8. Team Support: Providing support to team members, including assisting with project coordination, preparing reports, and conducting research.
9. Confidentiality: Maintaining confidentiality of sensitive information and documents.
10. Customer Service: Providing excellent customer service to internal and external stakeholders, addressing inquiries, and resolving issues in a timely manner.

Minimum Requirements

1. Bachelor’s degree in business administration or equivalent
2. At least 6 years’ experience in Office Administration Position or equivalent