Office Assistant

Vacancy

1 Vacancy

Job Description

• Manage daily office operations, including organizing schedules, coordinating meetings, and ensuring the office runs smoothly.
• Serve as the first point of contact for visitors and clients, providing exceptional customer service and a welcoming environment.
• Maintain and update filing systems, both electronic and paper, ensuring that documents are easily accessible and well-organized.
• Assist in preparing reports, presentations, and correspondence, ensuring clarity and professionalism in all communications.
• Handle incoming calls and emails with professionalism, directing inquiries to the appropriate team members when necessary.
• Support the bookkeeping process by managing invoices, receipts, and basic accounting tasks, ensuring financial accuracy.
• Coordinate office supplies and inventory management, ensuring that necessary materials are available without excess stock.
• Organize company events and meetings, from logistics to catering, ensuring seamless execution and positive experiences.

Desired Candidate Profile

• Education: A minimum of a high school diploma is required; an associate's degree in business administration or a related field is preferred.
• Qualifications: Previous experience in an administrative or office support role is essential, showcasing relevant skills.
• Certifications: Professional certifications, such as Certified Administrative Professional (CAP), can be an asset.
• Industry Experience: Experience in the specific industry of the hiring organization (e.g., healthcare, finance) is advantageous.
• Years of Experience: Ideally, 1-3 years of proven experience in office assistance or administrative support.

Employment Type: Full Time

Company Industry

• General Trading
• Export
• Import

Department / Functional Area

• Buying
• Purchase
• Procurement

Keywords

• Office Assistance
• Clerical Work