Office Assistant

• Draft, edit, and send professional correspondence and reports, maintaining a high level of accuracy and attention to detail.
• Coordinate travel arrangements, including booking flights, accommodations, and itineraries, while optimizing cost and convenience.
• Organize and maintain electronic and paper filing systems, ensuring easy access and retrieval of important documents.
• Assist in preparing for meetings by gathering materials, setting up technology, and taking minutes to document discussions and decisions.
• Serve as the first point of contact for clients and visitors, presenting a professional and welcoming demeanor at all times.
• Manage office supplies inventory, placing orders as needed to ensure that all operational needs are met without interruption.
• Support the onboarding process for new employees by preparing necessary documentation and facilitating orientation activities.
• Implement and improve administrative procedures to enhance efficiency and streamline operations across the organization.
• Coordinate with back office team to prepare final documents for submission into banks.
• Coordinate with banks for LC, documents, receipts and payments.

Desired Candidate Profile

• Fluency in English is required; proficiency in additional languages is a significant advantage, especially in multinational environments.
• Strong organizational skills with a proven ability to prioritize tasks and manage multiple projects under tight deadlines.
• Excellent written and verbal communication skills, capable of conveying information clearly and professionally.
• A proactive mindset with the ability to anticipate needs and take initiative in problem-solving and decision-making.
• Strong interpersonal skills, able to build effective relationships with colleagues, clients, and stakeholders at all levels.