Office Assistant

We are hiring for Office Assistant role having previous experience in a customer-facing role.

Job Summary:

The Office Assistant/Clerk will support daily office operations by performing a variety of clerical and administrative tasks.

The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

1. Answer and direct phone calls, emails, and inquiries.
2. Greet visitors and clients in a professional and friendly manner.
3. Maintain office filing systems, both physical and electronic.
4. Organize and schedule appointments and meetings.
5. Assist in preparing and organizing office documents, reports, and presentations.
6. Handle office supplies and inventory management, ordering new stock when necessary.
7. Perform data entry and ensure accuracy of records.
8. Assist in preparing financial documents, such as invoices and receipts.
9. Handle incoming and outgoing mail and packages.
10. Assist in coordinating office events and meetings.
11. Perform general administrative duties as assigned by the office manager or senior staff.
12. Ensure the office space is clean, organized, and welcoming.

Desired Candidate Profile:

1. High school diploma or equivalent; additional qualifications in office management or related fields are a plus.
2. Proven experience as an office assistant, clerk, or in a similar administrative role.
3. Strong written and verbal communication skills.
4. Proficiency in MS Office (Word, Excel, Outlook) or other office software.
5. Basic knowledge of office management systems and procedures.
6. Strong organizational and time-management skills.
7. Attention to detail and problem-solving abilities.
8. Ability to handle sensitive and confidential information.
9. Friendly, professional demeanour with the ability to work well with others.

Preferred Skills:

1. Previous experience in a customer-facing role.
2. Familiarity with basic accounting tasks and data entry.
3. Ability to multitask and work under pressure.
4. Knowledge of office equipment (Printer etc.).