Office Administrator / Secretary

Location: SIMIHAZE Beauty, Dubai JLT

Job Summary:

We are seeking a dynamic and detail-oriented Office Administrator / Secretary to join our Dubai office at SIMIHAZE Beauty. This pivotal role is split equally between providing dedicated secretarial support to the shareholder and managing a variety of office administration tasks. Strong proficiency in Microsoft Excel is a must for this position.

Key Responsibilities

1. Secretary to the Shareholder (50%)

1. Act as the primary point of contact for the shareholder, managing schedules, correspondence, and appointments.
2. Handle confidential documents, communications, and meetings with professionalism and discretion.
3. Prepare and edit reports, presentations, and other documents as required.
4. Coordinate travel arrangements, including flights, accommodation, and itineraries.
5. Provide reminders and ensure timely follow-up on important tasks and deadlines.

2. Office Administration (50%)

1. Oversee day-to-day office operations, ensuring a smooth and efficient work environment.
2. Maintain office supplies inventory and coordinate procurement when necessary.
3. Manage vendor relationships and liaise with service providers for maintenance and other office needs.
4. Assist other departments on ad hoc requests.
5. Assist in planning and organizing company events, meetings, and other activities.

Required Skills and Qualifications

1. Education: Bachelor's degree or equivalent experience in administration or a related field.
2. Experience: Minimum 3 years of experience in a similar role, with a proven ability to handle diverse responsibilities.
3. Technical Skills:
4. Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis).
5. Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook).
6. Communication: Excellent written and verbal communication skills in English.
7. Organizational Skills: Highly organized with an ability to multitask and prioritize effectively.
8. Professionalism: High level of discretion, confidentiality, and interpersonal skills.
9. Problem-Solving: Proactive mindset with the ability to address challenges independently.

Preferred Skills:

1. Knowledge of basic accounting and office management tools.
2. Familiarity with scheduling software or tools.
3. Experience in the beauty or luxury retail industry is a plus.

What We Offer:

1. Opportunity to work in a dynamic and innovative environment.
2. Professional growth and development opportunities.