Office Administrator, secretary

Job Title: Office Administrator

Nationality: Any Nationality

Vacancy: 1 Vacancy

Key Responsibilities:

Customer and Sales Support:

• Process customer refunds, verify booking payments, and handle car reservations.
• Prepare monthly commission and sales reports for all brands.
• Check, organize, and manage files for sold cars across all brands.

Administrative Operations:

• Create and process purchase requests in SAP for cars and related items.
• Manage monthly invoices and coordinate with Finance for submission.
• Oversee branch asset acquisitions and disposals.

HR, PRO, and Employee Coordination:

• Handle monthly attendance, leaves, tardiness, and overtime reports.
• Coordinate staff matters with HR/PRO, including joiners, clearances, and training.
• Manage leave requests, Return-to-Duty processes, and reimbursements.

Facility and Maintenance Management:

• Notify Facility Management for showroom repairs and maintenance needs.
• Review and manage security reports for branch facilities.

Compliance and Reporting:

• Manage audit-related files and ensure compliance documentation is updated.
• Prepare meeting minutes and organize year-end archiving and records.

Requirements:

• Education: Bachelor’s degree or diploma.
• Experience: Minimum of 2 years in a similar administrative role.
• Skills & Abilities: Proficiency in computer systems, strong organizational skills, and attention to detail. Fluency in English is essential, and Arabic is preferred.

Company Industry: Oil & Gas

Department / Functional Area: Administration

Keywords: Office Administrator, Secretary