Office Administrator

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description:

As Office Administrator, you will have to:

Office Administration:

• Manage office operations, supplies, and equipment.
• Handle incoming and outgoing correspondence (emails, phone calls, mail).
• Maintain records, files, and databases with accuracy.
• Assist with scheduling meetings, appointments, and travel arrangements.
• Support HR functions, including onboarding and employee records management.
• Process invoices, expense reports, and basic bookkeeping tasks.
• Ensure compliance with office policies and procedures.
• Coordinate with vendors, suppliers, and service providers.
• Provide general administrative support to management and staff.

Logistics & Supply Chain Support:

• Coordinate shipments, deliveries, and inventory management.
• Track incoming and outgoing shipments, ensuring timely deliveries.
• Liaise with suppliers, freight forwarders, and transport providers.
• Maintain logistics records and documentation (e.g., shipping labels, invoices).
• Assist with customs clearance and regulatory compliance.
• Monitor stock levels and coordinate restocking with suppliers.
• Troubleshoot delivery issues and resolve logistical challenges.
• Prepare export and import documents in compliance with regulatory and customs requirements.

Warehouse:

• Receive raw materials, verify them, perform transactions in the ERP, and add them to the inventory.
• Label, classify, and package products and goods.
• Manage the warehouse, ensure cleanliness, identify materials, and perform entry/exit controls.
• Ensure order and proper maintenance of inventory materials.
• Under the supervision of your hierarchy, conduct regular physical inventory of the warehouse.
• Monitor the condition of our "emergency stock" and alert in case of a shortage of parts.

What makes you an asset to our team:

• 3 years of experience in an Administrative/logistics role, preferably in a GCC country.
• Knowledge of delivery management, customs, and incoterms.
• Experience with the SAP platform is an asset.
• Ability to organize tasks autonomously based on given priorities.
• Ability to understand interactions between various company departments.
• Intermediate computer skills and ability to work with several different software.
• Developed interpersonal skills to handle more difficult cases tactfully.
• Advanced English, both spoken and written.