Office Administrator

Building & Infrastructure (Construction)

Reporting to: Project Director

Key Working Relationship

Minimum Required Qualifications

• Specialty
• Management of QC engineers of various trades and disciplines
• Conversant and fluent in English language. Preferably Arabic speaking
• Good technical reporting skills in English language
• Education: Bachelor’s Degree in Civil Engineering. Preferably with post graduate degree in management or similar.
• Lead Auditor certificate in QMS ISO 9001:2008 or higher
• Development training in QA / QC management
• Preferably with training in Project Management
• Technical knowledge: Familiar with conditions of contracts particularly FIDIC contracts
• Wide-ranging knowledge and profound understanding of Project Quality Plan (PQP)
• Able to prepare / review PQPs
• Excellent understanding and interpretation of Project Specifications
• Experience: Minimum 10 years experience in QA / QC management in construction. Preferably with Consultants.

Responsibilities / Authorities / Accountabilities

• Support development and implementation of Project Quality Delivery Plan (overall integration of all project quality related processes, technical quality assurance, construction quality, fabrication quality, ITPs, inspection)
• Reviewing all Contractors’ quality and testing submissions for contract compliance.
• Carrying out surveillance activities on Contractor’s construction activities to ensure compliance with approved methods / materials.
• Issuing regular guidance and information to the quality department and engineering staff to ensure key issues are effectively managed.
• Assisting senior construction staff to monitor and close non-conformances.
• Reporting on Quality performance at construction meetings.
• Ensuring that the approved PQP is implemented on the project.
• Ensure that the works carried out on site are inspected in accordance with the latest approved drawings / documents, project specifications.
• Attend technical meetings on behalf of the team and manage IRs and team operations effectively.
• Ability to communicate effectively with teams and clients.
• Understand project requirements, coordinate with resources and direct projects in a timely manner.
• Ability to manage change and effectively pass on information to concerned teams for smoother execution.
• Delegate and allocate responsibilities efficiently to manage projects end to end.
• Effectively lead teams and inspire others to achieve goals through innovation, quality, and excellence.
• Identify strengths and weaknesses of team members and make suitable changes if required.
• Resource management skills and ability to handle complex / sensitive issues.
• Encourage team interaction, boost employee motivation, and appreciate team contributions.
• Match project tasks with opportunities for development to maximize employee potential.
• Maintain internal and external communication.
• Exhibit professional decorum in dealing with clients.
• Respect security guidelines of Bureau Veritas and safeguard personal security in the working environment.
• Actively participate in sharing knowledge and information.
• Results oriented, personal efficiency, impact and influencing, rigorous problem solving, customer focus.
• Maintain regular job-related contact with clients and understand client needs to achieve successful project outcomes.
• Develop trust and open communication with clients and monitor customer satisfaction.
• Proactively market Bureau Veritas’ services and maintain rapport with clients.
• Comply with all applicable legal requirements, BV Dubai HSE Policies and procedures, client’s HSE procedures, and code of practices.
• Maintain tidy and hazard-free personal work areas and report any deviations or hazards immediately.
• Guide and supervise the team to ensure they have all required PPE and a safe place to work.
• Report any HSE incidents and cooperate in investigations.
• Use appropriate PPE at work and report any issues with PPE immediately.
• Communicate unsafe work practices or conditions and opportunities for improvement of HSE practices.
• Take care of your health and safety and that of others affected by your actions.
• Cooperate with others on health and safety, and do not interfere with anything provided for health, safety, or welfare.

Performance Monitoring

• Complete requirements for appropriate professional training in specified time frames.
• Regularly read professional journals and other technical literature.
• Attend appropriate courses/seminars.
• Progress towards developing individual distinctive competence targets.
• KPIs include time taken to deliver reports, quality of reports, jobs completed within allocated timeframes, additional sales, client satisfaction, and shared information.
• Monitored By: BL Manager

Your career is about more than building a resume — it’s a chance to #LeaveYourMark. Guaranteeing quality, ensuring health and safety, mitigating risks, and improving performance, as well as environmental protection and social responsibility…this is what Bureau Veritas is about. Join an inclusive, flexible, and diverse company where you can thrive while positively contributing to transforming the world in which we live.