Office Administrator

Office Administration:

1. Manage daily office operations, including scheduling meetings, maintaining supplies, and coordinating office logistics.
2. Handle administrative tasks such as record-keeping, document management, and correspondence.
3. Address and resolve office maintenance and facility-related issues to ensure a productive work environment.

Project Support:

1. Organize travel arrangements, accommodations, and meeting schedules for project teams and stakeholders.
2. Prepare and distribute project-related documentation, such as reports, presentations, and memos.
3. Assist in organizing and coordinating project events, training sessions, and workshops.

Stakeholder Engagement:

1. Act as the primary point of contact for internal and external stakeholders regarding office-related matters.
2. Collaborate with HR and finance teams to manage timesheets, expense tracking, and employee records.

Compliance and Regulatory Adherence:

1. Ensure compliance with UAE labor laws, health and safety regulations, and other relevant standards in administrative operations.
2. Monitor adherence to local regulations in the UAE, ensuring alignment with project-specific requirements.
3. Prepare and maintain documentation required for audits, inspections, or regulatory reviews.
4. Maintain up-to-date knowledge of UAE labor regulations, visa processing requirements, and data protection policies to guide administrative processes.
5. Ensure all office practices align with Medisun Energy’s policies, industry standards, and local legislation.

Office Efficiency and Process Improvement:

1. Identify and implement process improvements to enhance administrative efficiency.
2. Develop and maintain an organized filing system for project and office documentation.

UAE-Specific Compliance Responsibilities:

Labor Laws:

1. Ensure adherence to UAE labor laws regarding employment contracts, employee benefits, and leave management.
2. Oversee visa processing and residency requirements for employees working on the project.

Health and Safety Compliance:

1. Implement workplace health and safety protocols as per UAE standards.
2. Conduct regular checks to ensure office facilities meet safety and regulatory requirements.

Data Protection and Privacy:

1. Handle employee and project data securely in accordance with UAE data protection laws and Medisun Energy’s policies.

Audit and Financial Compliance:

1. Collaborate with finance teams to maintain proper documentation for expenses and align with UAE financial reporting requirements.
2. Support audit preparation and ensure compliance with internal and external audit standards.