Office Administrator

OFFICE ADMINISTRATOR

Insight is a US Nasdaq listed fortune 500 technology company with a stylish head office based in Abu Dhabi. After acquiring Amdaris in 2023, we are quickly expanding our offering to become the leading provider of software solutions and paving the way for an exciting growth trajectory with ambitious future goals.

A part of this growth includes an expansion across the UAE where we now require an Office Administrator to join as the glue to hold our offices together across the Middle East.

OFFICE ADMINISTRATOR RESPONSIBILITIES:

We are looking for an Office Administrator to support a variety of administrative and office management tasks. The successful candidate will be well-organised, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to the executive team and wider offices.

Key Responsibilities:

1. Manage the Middle East office spaces, including but not limited to repairs and maintenance, insurance policies and renewals, liaising with cleaning contractors and escalation of issues.
2. Support expansion of new offices.
3. Work with the People team to support recruitment, onboarding and employee lifecycles.
4. Purchase IT equipment, stationery, refreshments, and general supplies.
5. Ensure Health and Safety compliance in fire, COVID-19, and accident reporting.
6. Organise management meetings, minute taking and distribution.
7. Arrange international travel plans for the Leadership team for client and company events, coordinating itineraries and agendas.
8. Perform reception duties such as answering phones where necessary.
9. Liaise with clients and business guests.
10. Organise company events.
11. Solve simple IT problems and collaborate with the IT department when necessary.
12. Maintain strong working relationships with other relevant departments, including Centre Directors, Sales, and HR.
13. Maintain all relevant company platforms and support data governance for the sales department.
14. Prepare and deliver monthly reports.
15. You may be required to undertake other duties from time to time as we may reasonably require.

OFFICE ADMINISTRATOR REQUIREMENTS:

1. Excellent people skills and influencing ability.
2. Natural flair for ensuring administrative processes are completed with diligence and professionalism.
3. Ability to work under pressure with conflicting deadlines.
4. Analytical skills and attention to detail.
5. Ability to work effectively as part of teams based in the UK, Europe, UAE, and KSA.
6. Good written and verbal communication skills.
7. Ability to coordinate with other departments.
8. Forward thinking with a ‘can do’ approach.
9. Previous experience working as an office manager/administrator/EA/PA.
10. Highly organised.
11. Strong cultural fit with a rapidly growing tech business.
12. Team player.
13. Prepared to travel between Dubai, Saudi Arabia, and Abu Dhabi with potential for further travel required to other Gulf Cooperation Council countries.
14. Advanced skills in all Microsoft programmes, especially Word and Outlook.

BENEFITS:

1. Private Medical Cover for you and your family.
2. 5.83% Pension Contribution, increasing to 8.33% after 5 years of service.
3. Travel expenses covered by us.
4. 25 days holiday excluding bank holidays.
5. Salary: 180k AED a Year / 15k AED Month.

Location: Cloud Suite 407, Floor No. 14, Al Sarab Tower, Abu Dhabi Global Market Square, Al Maryah Island, Abu Dhabi, United Arab Emirates.