National_Administrative Assistant | Corporate Services

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role

The Administrative Assistant provides essential office services by implementing and maintaining administrative systems, procedures, and policies, as well as monitoring ongoing projects. This role ensures the smooth operation of the office and supports team efforts to achieve related objectives.

What you will do

1. Optimize Workflow: Study and enhance methods, implement cost-saving measures, and develop effective reporting procedures.
2. System and Procedure Management: Analyze and improve operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implement necessary changes.
3. Respond to Inquiries: Manage telephone and email inquiries related to stationery, cafeteria, plants, flowers, cleaning, manpower, and other business requests.
4. Support Team Efforts: Contribute to team goals by completing related tasks as needed.
5. Document Management: Organize and file papers and documents efficiently.
6. Facility Management: Manage the Group HR floor, facility management, etc.

Required Skills to be successful

1. Reporting and Administrative Writing
2. Proficiency in Microsoft Office
3. Process Management and Organization
4. Information Analysis and Problem Solving
5. Professionalism and Effective Communication
6. Supply Management and Inventory Control

What equips you for the role

1. Bachelor's degree and a minimum of 3 years of relevant experience in a similar office administration role.
2. Good verbal and written communication skills to enable effective interactions with team members, employees, managers, and other stakeholders.