Merchandise Administration Assistant

About Us
As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world's best luxury brands in the fashion, jewellery, home, and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion, and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols, and Armani to name just a few!

About the Role
We are looking for a Merchandise Administration Assistant to support the team by providing administrative support and contributing to the merchandise process. This will be a key role to support the team drive the performance against sales and margin targets, maximizing in-season opportunities and affecting future inventory.

What You'll Be Doing

1. Ensuring all necessary records, files, and databases are maintained accurately and updated in a timely manner.
2. Creating new items, and purchase orders and maintaining cost and retail price changes.
3. Ensuring timely entering of all seasonal orders, to meet requested deadlines. In addition, checking and providing overviews/summaries of all orders placed.
4. Validating order confirmations against invoices and orders.
5. Maintaining the product hierarchy; ensuring product data is accurate and consistent.
6. Creating the master file ensuring accurate and correct data enrichment.
7. Ensuring supplier setup is complete including estimated landed costs.
8. Providing finance department with details for drafting letters of credit and submitting for supplier approval.
9. Checking all supplier order confirmation details received are correct, supporting the Buyers to resolve any queries with the supplier, buying, and finance in a timely fashion to adhere to any supplier deadlines.
10. Managing all aspects relating to the shipments and logistical processing.
11. Managing return to vendor requests (RTV's), ensuring effective communication to suppliers.
12. Producing weekly % shipped report. Ensuring PO shipment trackers are maintained, delivery dates managed, and deviations are escalated to buyers and planners. Highlighting any possible risks and reasons for delays.
13. Coordinating shipments with suppliers and Al Tayer logistics to ensure timely deliveries.
14. Tracking and managing special orders and customer requests.
15. Updating delivery schedule and communicating to the buyers and planners on a weekly basis.