Marketing Coordinator | Events

Who We Are: At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences.

Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work. VML Marketing Coordinator Program is a large global community of approx. 400 employees sitting at the intersection of Microsoft Marketing and agencies teams. We coordinate campaigns across Microsoft internal stakeholders, VML global Service Delivery Hub teams, and third-party agencies. Campaigns generate sales leads Microsoft then scores and processes according to their sales strategy. Events is an expertise group within the MC Program responsible for coordinating and executing a variety of Microsoft's global and local digital events.

Purpose of the Job:

Marketing Coordinator Events plans and executes Microsoft's digital events. In this role, MC Events acts primarily as project manager who coordinates internal VML resources, Microsoft stakeholders, and third-party vendors.

Responsibilities:

1. Events Consultation & Planning: Participate in events planning & scheduling, provide support on different types of events in line with Microsoft corporate guidelines, provide consultation on Event Platforms (ON24, Teams) & internal event management tools to internal and external stakeholders, consult Microsoft stakeholders on situations that require additional reviews and approvals.
2. Events Preparation: Act as Project Manager with full responsibility for making event successfully happen, coordinate all parties involved in an event (VML and Microsoft stakeholders and third parties), manage event participants agenda, manage event assets, e.g. videos and presentations.
3. Events Execution & Post-Events Activities: Execute events from start to finish in line with guidelines and procedures, provide chat moderation support, manage post-event participants agenda, provide reporting and insights from the event.
4. Stakeholder Management: Educate internal and external stakeholders on the MC Program Events agenda and topics, act as advisor on tools used for events planning and execution, share best practices and success stories, engage in knowledge sharing and continuous improvement of our services.

Required Skills & Competencies (Entry Level: L2):

1. Ideally 2+ years experience in execution of any marketing-related initiatives, including 1+ year experience in events management, project or account management role.
2. High level of compliance with company rules & processes, e.g. personal data protection or brand guidelines.
3. Proven project management skills & experience, readiness to assume responsibility for own KPIs, track activities progress and meet critical deadlines.
4. Solid skills in Microsoft tools and software: Word, Excel, PowerPoint, Outlook, Teams.
5. Solid command skills and ability to share often complex information in a structured way.
6. Comfort in dealing with client's and third-party stakeholders.
7. Ability to simultaneously manage multiple events and activities, and ability to prioritize urgent and important tasks.
8. A strong team player with the ability to establish working relations with culturally diverse internal and external partners.
9. Strong problem-solving skills and orientation to detail.
10. Fluent English is essential (requirement for additional language skills may apply).

VML is committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond.

For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.