Marketing Coordinator

We are seeking a dynamic and highly organized Administrative Assistant with a marketing background to support our team.

The ideal candidate will be responsible for managing day-to-day administrative tasks, assisting with marketing initiatives, reporting, and ensuring smooth operations. You must be able to perform general office duties such as scheduling appointments, organizing meetings, maintaining files, answering phone calls, and handling inquiries. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate must have the ability to take initiative and prioritize daily tasks.

Responsibilities:

1. Support the team in daily administrative tasks such as scheduling meetings, preparing materials, and organizing files
   
2. Handle and coordinate active calendars
   
3. Schedule and confirm meetings
   
4. Direct the flow of mail, faxes, and deliveries to reach the intended recipients
   
5. Coordinate travel arrangements, visa applications, renewals, and cancellations for the staff and their dependents
   
6. Keep inventory of office supplies & equipment as well as branded materials
   
7. Liaise with IT for email setup, technical issues, or server issues
   
8. Ensure file organization based on office protocol
   
9. Provide ad hoc support around the office as needed
   
10. Greet incoming visitors and direct appointments, assist with reception duties
    
11. Assist accounts in handling and documenting expenses
    
12. Assist with research and database management as needed
    
13. Support in formatting client proposals in Word or PowerPoint
    
14. Assist in event planning and execution
    
15. Assist in website updates and maintenance
    
16. Assist in the production of marketing collateral ensuring professional presentation
    
17. Follow up on the implementation of marketing strategies and campaigns
    

Requirements

1. Bachelor's degree or equivalent experience
   
2. Strong clerical skills
   
3. Attention to detail and organizational skills
   
4. Ability to prioritize and multitask
   
5. Excellent written and verbal communication skills
   
6. Proficient in MS Office Suite and other relevant software
   
7. Familiar with marketing strategies and campaign management
   
8. Prior experience in a similar role is preferred
   
9. Knowledge of legal terminology and processes is a plus
   

To apply please visit: www.blackpearlconsult.com

Black Pearl does not take any payment from candidates. For all active and open positions please check directly on our website.