Maintenance Coordinator (FM Operations Coordinator)

Maintenance Coordinator (FM Operations Coordinator)

Deluxe Holiday Homes is Dubai's leading vacation rental management firm, boasting a comprehensive suite of services that spans across vacation rentals, property management, real estate brokerage, and more. With a commitment to innovation, professionalism, and excellence, we manage over 680+ properties and employ a dedicated team of over 240+ professionals.

About the Role:

As a Maintenance Coordinator, you will play a pivotal role in ensuring the smooth functioning of the maintenance department by overseeing various tasks including procurement, scheduling, coordination with third-party contractors, and maintaining records.

Responsibilities:

• Coordinate with the procurement department to order necessary maintenance materials and supplies.
• Maintain accurate records of inventory levels and ensure timely reordering to avoid shortages.
• Receive, inspect, and organize incoming materials and supplies.
• Ensure that materials are stored safely and efficiently, complying with company standards and regulations.
• Arrange work or shift schedules for the maintenance team to ensure coverage and optimal performance.
• Monitor the progress of maintenance tasks and adjust schedules as needed to meet operational demands.
• Coordinate with other departments to prioritize maintenance tasks and minimize downtime.
• Communicate effectively with the maintenance team, procurement department, and other stakeholders to ensure smooth operations.
• Prepare and submit regular reports on maintenance activities, material usage, financial reports, and team performance.
• Address any issues or concerns promptly and escalate to the Maintenance Manager when necessary.
• Ensure that all maintenance activities comply with company policies, industry standards, and regulatory requirements.
• Maintain accurate and up-to-date maintenance records, including work orders, equipment logs, and inventory lists.
• Assist in the preparation of the maintenance budget and monitor expenses to stay within budgetary constraints.
• Support the Maintenance Manager in various administrative tasks as needed.
• Coordinate security passes for building access.
• Liaise with third-party contractors as necessary.
• Capture before-and-after pictures of completed tasks.

Requirements:

• Diploma or equivalent; a degree in a related field is a plus.
• Proven experience in maintenance coordination, FM Coordinator, or a similar role.
• Strong knowledge of maintenance procedures, equipment, and safety practices.
• Excellent organizational and time management skills.
• Proficient in using maintenance management software and other relevant computer applications.
• Strong communication and interpersonal skills.
• Should possess a strong understanding of Dubai's locations.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

If you believe you're a perfect fit for the opportunity to collaborate with Deluxe Holiday Homes, we encourage you to apply and join our team.