Maintenance Coordinator

Roles & Responsibilities

1. Work closely with managerial staff like the maintenance supervisor, facility manager, and maintenance manager to draw up and execute the organization’s annual maintenance plan.
2. Communicate directly with service providers, vendors, and maintenance contractors to schedule repairs, servicing, preventive maintenance, and other projects required to keep the company’s physical assets running smoothly.
3. Assist with interviewing and hiring potential cleaners, maintenance technicians, and HVAC professionals, as well as scheduling and managing their work orders.
4. Assist with developing a comprehensive maintenance budget and sometimes handle payments for maintenance services and necessary equipment and supplies.
5. Oversee inventory management and facility management.
6. Monitor usage of tools and equipment and ensure tools are readily available for assigned tasks.
7. Assign tasks to workers, coordinate them, and ensure completion of work.
8. Monitor use of PPE and other resources; recommend replacements when due.
9. Monitor safety and health compliance.
10. Support technicians during their daily equipment inspections and take care of maintenance logs.
11. Provide a wide variety of administrative assistance to managers, especially in the areas of managing work orders and tenant communication.
12. Handle miscellaneous maintenance tasks, like changing light bulbs or cleaning HVAC unit air filters, on hectic days when maintenance technicians are occupied.

Requirements

1. High school diploma.
2. Relevant licenses and certificates may be required.
3. Courses in mechanical drawing, woodworking, electricity, and blueprint reading would be advantageous.
4. Repair work experience.
5. Physical strength and good hand-eye coordination.
6. Excellent customer service and negotiation skills.
7. Leadership experience recommended.
8. Proficiency in Excel.