Logistics Secretary

Administrative Support

Handle incoming and outgoing correspondence, including emails, letters, and phone calls. Organize and maintain physical and digital files, records, and documents. Prepare and distribute reports, memos, and other business-related documents. Assist in creating and editing presentations, spreadsheets, and other data-related tasks. Coordinate travel arrangements and manage travel-related expenses.

Scheduling and Coordination

Manage the executive's calendar by scheduling appointments, meetings, and conferences. Coordinate and arrange logistics for meetings, including reserving meeting rooms, equipment, and refreshments. Prepare meeting agendas and provide necessary documents and materials to participants. Record minutes and maintain accurate records of meetings as required.

Customer Service

Greet and assist visitors, clients, and customers in a professional and friendly manner. Respond to inquiries from clients or redirect them to the appropriate person. Assist in handling customer complaints or issues, ensuring prompt resolution.

Data Management

Maintain and update the customer database with accurate and relevant information. Assist in generating sales reports, analyzing data, and preparing presentations. Support the sales team by inputting customer orders and tracking sales leads.

Office Management

Order and maintain office supplies, ensuring availability and proper inventory management. Coordinate with vendors and service providers for office equipment maintenance and repairs. Assist in the coordination of company events and functions.

Confidentiality

Maintain strict confidentiality of sensitive information, such as client details and company strategies. Ensure compliance with data protection regulations and internal policies.