Logistic Coordinator - Landscaping

Bachelor of Technology/Engineering (Civil, Mechanical)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

LOGISTICS COORDINATOR

DUTIES AND RESPONSIBILITIES

1. Traffic Management:

The logistics coordinator is responsible for planning and overseeing traffic flow on construction sites and surrounding areas. This includes:

1. Mapping out delivery routes: The coordinator must determine the most efficient routes for trucks, heavy machinery, and other vehicles to access the site without causing unnecessary delays or congestion.
2. Identifying potential obstacles: The coordinator should anticipate roadblocks, tight turns, low bridges, or restricted roadways that might prevent large delivery vehicles from accessing the site.
3. Timing of Deliveries:
1. Peak traffic hours: Coordinators often schedule deliveries during off-peak hours (early morning, late evening, or weekends) to avoid disruptions during high-traffic periods.
2. Coordinating with local authorities: The coordinator may need to consult with local traffic agencies or city planners to adjust the timing of deliveries based on local traffic flow data.
4. Managing On-Site Traffic Flow:
1. Signage and barriers: On-site, the logistics coordinator might arrange for the setup of signage, cones, or barricades to direct the flow of construction vehicles and prevent accidents or confusion.
2. Pedestrian safety: If the construction site is near pedestrian areas, ensuring clear pathways for pedestrians and a safe distance between pedestrians and vehicles is key.
3. Flaggers or spotters: Depending on the size of the project and site access, flaggers or spotters may be necessary to guide large vehicles safely onto and off-site.
4. Coordination with site workers and drivers: The coordinator must ensure clear communication between drivers, workers, and other stakeholders, such as city authorities or police, to prevent any accidents, delays, or disruptions during transportation to the site.
2. Road Permits for Site Access:

Many landscape construction projects involve the transportation of heavy materials and machinery, which may require special permits and approvals to use public roads. The logistics coordinator is tasked with obtaining and managing the necessary road permits to ensure legal compliance and avoid fines or project delays.

1. Types of Permits:
1. Oversized load permits: If heavy machinery or large loads (e.g., construction materials, plant containers, boulders) need to be transported, the logistics coordinator will work with local or state agencies to secure oversized or overweight load permits.
2. Street use permits: Depending on local regulations, a street use permit might be required to block or close off sections of a road or lane to facilitate construction work, especially when using cranes or other large equipment.
3. Utility permits: In some cases, construction may require digging into public or private utility lines, which necessitates permits to avoid damaging utility infrastructure.
4. Temporary access permits: Some projects may require temporary access permits if the construction site is in an area with restricted access, like residential areas, parks, or commercial zones.
2. The logistics coordinator will liaise with the appropriate local government departments (e.g., Department of Transportation, Department of Public Works, City Planning Office) to apply for and secure the required permits well in advance of project commencement.
3. Permit application process: The coordinator must ensure that all paperwork is submitted correctly, including providing details about the delivery schedule, vehicle dimensions, and routes. This might involve fees and could take time for approval, so advanced planning is crucial.
4. Documentation: Coordinators should maintain copies of all relevant permits and associated documentation, including the approved route plans and dates for when permits are valid.

Compliance with traffic laws is critical to avoid fines, penalties, or work stoppages that could delay the project and increase costs.

1. Adherence to Local Traffic Laws:
1. Traffic signs and restrictions: The logistics coordinator must ensure that construction vehicles are not violating any local traffic signs, such as weight limits, height restrictions, or hours of operation for certain routes.
2. Use of flaggers and escorts: For certain oversized loads, vehicles may require a police escort or flaggers to ensure safety and compliance. The coordinator needs to arrange this in advance.
2. Coordination with Local Law Enforcement:
1. When needed, the logistics coordinator can work with local law enforcement to request special accommodations such as road closures, lane blocking, or police escorts. They may also notify the police of the project to ensure they’re aware of the ongoing construction and potential disruptions.
3. Enforcing Loading and Unloading Zones:
1. To avoid fines for improper parking or congestion, logistics coordinators must establish clear loading and unloading zones near the construction site, ensuring that construction vehicles do not obstruct public traffic or violate parking regulations.
2. The logistics coordinator must ensure that construction crews and delivery drivers follow the agreed-upon routes and avoid unauthorized detours or routes that could result in traffic violations or accidents.

In case of accidents, delays, or emergencies:

1. Emergency response plans: The logistics coordinator must be prepared to handle road incidents or breakdowns. This includes having a plan for rerouting traffic, ensuring the safety of all involved, and contacting emergency services if needed.
2. Insurance and Liability: Ensuring that the vehicles used on-site are properly insured and drivers are trained to follow safe traffic practices is key to preventing accidents and managing potential claims.

Desired Candidate Profile

• Bachelor's degree in supply chain management, logistics, or a related field is preferred for a solid educational foundation.
• A minimum of 3 years of experience in logistics coordination, ideally within the landscaping or construction industry.
• Familiarity with landscape materials and equipment, enabling informed decision-making during procurement and delivery.
• Proven track record of managing multiple projects simultaneously while maintaining a keen attention to detail.
• Excellent communication skills, both verbal and written, to facilitate collaboration with diverse teams and vendors.
• Strong analytical skills to assess logistical challenges and develop effective solutions under pressure.
• Proficiency in logistics software and inventory management systems for efficient tracking and reporting.
• Ability to work in a fast-paced environment, demonstrating flexibility and adaptability to changing circumstances.
• Physical stamina and capability to handle manual tasks, including lifting and transporting materials as needed.
• Bilingual proficiency is a plus, enhancing communication with a broader range of clients and suppliers.