Legal Secretary - Deluxe Transportation amp Logistics

Job Summary

The candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals, and other members of the firm with a series of administrative functions. Therefore, the candidate will need effective time management and organizational skills, coupled with the ability to be detail-oriented.

Responsibilities

• Taking and transcribing oral dictation of notes, memos, and legal documents
• Receiving queries from clients and distributing them to relevant lawyers, liaising with clients
• Preparing trial bundles and documents for court hearings
• Preparing and drafting engagement letters
• Updating and maintaining client contact database
• Arranging departmental meetings and events
• Providing administration support to partners, managers, and associates
• Document typing, analysis, proofing, amending (including track changes), and formatting documents as required
• Creating and amending documents, managing correspondence and emails
• Opening new files on the system and preparation of client forms
• Scheduling meetings, taking calls from clients, travel arrangements, billing, filing, and light reception duties
• Managing the Managing Partner's PA work
• Scheduling meetings and conferences
• Drafting documents including legal correspondence, documents, and reports

Requirements

• Advanced Microsoft Office (formatting, track changes, mail merge), Excel (pivot tables and formulas), and PowerPoint
• Proven ability and experience in preparing legal documentation
• Experience working within a team but equally comfortable working alone
• Organized and efficient, able to work to tight deadlines
• First-class bachelor's degree, preferably in Law
• Fluent business-level written and spoken English; Arabic communication skills
• A professional services employment background in a legal environment

• Company: Deluxe Transportation & Logistics
• Employment Type: Full Time
• Education Level: Bachelor
• Job Type: Legal Secretarial