Legal Secretary

Maternity Cover: 6 month Contract

Salary: Up to AED28K/month

Job Overview:

The Assistant will support the Projects Team and Project Finance Team, reporting to the Dubai Office Coordinator. The role requires flexibility in hours and the ability to provide out-of-hours support.

Hours: 8.30am to 5.30pm

Start date: December

Potential for permanent role starting December.

Software Used for Role:

• Microsoft: Word / Excel / PowerPoint
• Document Management: iManage
• Internet: Teams
• Billing: 3E
• Expenses: ChromeRiver
• Matter Openings: IntApp Intake
• Time Entry: IntApp Time
• Diagrams: Jigsaw

Responsibilities:

• Answering the main switch line, dealing with enquiries and relaying messages
• Ensuring meeting rooms are set up for meetings
• Meeting and greeting clients as and when required
• Providing refreshments for clients
• Arranging catering as needed
• Diary management including arranging meetings and appointments
• Maintaining electronic files in iManage
• Formatting various documents/agreements into house style
• Proofreading to ensure accuracy and adherence to house style
• Checking defined terms and cross-references in project documents
• Completing first drafts of engagement letters as required
• Inserting markup into deviation tables
• Collecting/collating/sending signature page packs for completed deals
• Drafting diagrams in Jigsaw
• Creating PowerPoint presentations
• Adding contacts to interaction
• Running redlines
• Collating project bibles as needed
• Booking flights/hotels/sorting out visas as required
• Making restaurant reservations
• Assisting in the organization of the yearly client event
• Arranging FedEx collections when required
• Providing backup support for the Office Coordinator in their absence
• Performing other ad-hoc duties as required

Billing – 3E:

• Running proformas as required and on a monthly basis
• Editing proformas as marked up by partner
• Finalizing proformas
• WIP reports as required by fee earner

ChromeRiver:

Submitting expenses for team members and external vendor invoices as required.

IntApp Intake:

New Client/Matter Opening/Conflict Checks.

Minimum Qualifications:

Must have strong legal secretarial experience, be based in Dubai, and possess fluent English. Ideally seeking a mature candidate who can hit the ground running.