Leasing Administrator

Job Responsibilities

1. To be successful, the incumbent must develop a collaborative work ethic between all departments and understand the property market in detail.
2. Manage contracts and documentation signing, system updates and reporting, registration of tenancy contracts, and ensure the operation is as per company.
3. Keep up to date with the relevant rental laws and any other guidelines by the land department, municipality and/or other relevant government authorities.
4. Publish, add, and update units including upload of landlord documents and tenants contracts.
5. Follow department procedures for all tenancy contracts and renewals.
6. Screen and verify new applications.
7. Register tenancy contracts for Dubai Land department.
8. Prepare EJARI report and forward for reconciliation purposes to accounts.
9. Follow up on bounced cheque cases.
10. Monitor renewal notifications sent by Leasing and Apartment Manager. Send reminders for notifications not sent.
11. Manage the monitoring of forwarded contracts/documents for signature, rejected contracts, pending documents, etc., until they are signed by the Director of Finance/GM.
12. Manage the stationery requirements and requisitions.
13. As an integral member of the Property Management team, understand and aim for fair expertise in the entire gamut of PMGT operations in the Company and support the team when required.
14. Perform other Company-related duties that may be assigned by management that are consistent with the department and Company mandate.

Qualifications

1. A university degree in a suitable major (preferably in Business Administration) with at least 3 years of experience in leasing retail/commercial/shopping centers with a reputed real estate company.
2. Must possess sound administrative ability in order to compile reports and effectively manage paperwork.
3. Strong working knowledge of leasing aspects in the commercial and business sector, particularly in the Middle East.