Junior Personal Assistant (Group CEO's Office)

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RAKBANK
Dubai
AED 60,000 - 120,000
Be among the first applicants.
2 days ago
Job description

Junior Personal Assistant (Group CEO's Office)

An exciting opportunity to be at the center of the organization, providing high-level support to the Group CEO’s Office and ensuring smooth daily operations.

What You’ll Do:

Calendar Management

  • Assist the EA in organizing and maintaining the Group CEO’s schedule.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Ensure the Group CEO is informed of upcoming commitments and responsibilities.

Communication Handling

  • Manage incoming and outgoing communications, including emails, phone calls, and messages.
  • Draft, review, and send correspondence on behalf of the Group CEO.
  • Ensure timely and appropriate responses to communications.

Document Preparation

  • Prepare and edit reports, presentations, and correspondence.
  • Ensure documents are accurate, well-organized, and professionally presented.

File & Record Management & Coordination

  • Organize and maintain files, documents, and records efficiently and confidentially.
  • Ensure quick and easy retrieval of information when needed.
  • Coordinate with internal and external stakeholders to facilitate meetings and events.
  • Prepare agendas, take minutes, and follow up on action items.

Data Compilation & Initiatives

  • Conduct research and compile data to support decision-making.
  • Provide summaries and reports based on research findings.
  • Assist in managing special projects and initiatives as directed by the EA.
  • Ensure assigned projects are completed on time and within scope.

️ General Administrative Support

  • Handle phone calls, emails, and inquiries.
  • Provide support for bank events.
  • Assist the CEO Office team and Group CEO as needed.

Discretion & Confidentiality

  • Maintain a high level of discretion in all matters.
  • Handle sensitive information with professionalism and care.

What We’re Looking For:

Qualifications & Experience

  • University degree or equivalent.
  • 3 to 5 years of experience in an administrative or secretarial role.

Key Competencies

  • Excellent communication skills.
  • Strong customer service orientation.
  • Ability to manage change and stay self-motivated.
  • Collaborative and a strong team player.
  • Proficiency in IT tools and office software.

Problem Solving & Complexity

  • Ability to proactively identify and resolve routine issues.
  • Critical thinking and adaptability to changing circumstances.
  • Strong multitasking skills with attention to detail.
  • Ability to handle sensitive information discreetly.
  • Managing projects, ensuring deadlines are met, and maintaining confidentiality.

Interaction & Stakeholder Management

  • Engage with internal and external stakeholders, including senior executives, team members, clients, and partners.
  • Professionally manage communications on behalf of the CEO’s Office.
  • Build and maintain positive relationships while navigating complex and sensitive situations.

What You’ll Gain:

  • Competitive salary and benefits package.
  • Opportunities for professional development and career advancement.
  • A supportive and collaborative work culture.
  • Access to cutting-edge tools and technologies.
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