Junior Expediting Officer

Saipem is a global leader in engineering services for the design, construction, and operation of complex infrastructures and plants in the energy sector, both offshore and onshore.

The vision that inspires us is “Engineering for a sustainable future”. This is why we are engaged in the new low-carbon energy and industrial ecosystem. We are at the forefront of the transition to Net Zero alongside our clients, with increasingly digitalized tools, technologies, and processes, designed from the outset with environmental sustainability and safety in mind.

With our five business lines - Asset Based Services, Energy Carriers, Offshore Wind, Sustainable Infrastructures, Robotics & Industrialized Solutions - we are One Company present in around 60 countries with over 30,000 employees of more than 130 nationalities, providing the world the innovative excellence of our people and our partners for over 65 years.

Mission

Ensure time and quality in the delivery of Goods and documents indicated in the Purchase Order and ensure the suitability of Goods, thus preventing extra costs, delays or other disruptions in the execution of projects, by promoting/suggesting any corrective actions that may be necessary during the production and/or assembly of the Goods.

Monitor the progress of the supplies status during the entire supply execution period to achieve contractual delivery date.

Manage requests for early delivery or postponed delivery in accordance with the project requirements.

Tasks

1. Review Purchase Order and all the contractual documentation in order to detect discrepancies and prevent any misunderstanding that could potentially cause delays.
2. Contact the Vendor to check correct receipt and interpretation of the Purchase Order, expediting the issuance of acknowledge of the order.
3. Ensure that the vendor supply schedule covers all the supply cycle phases (engineering, procurement, construction, inspection, preparation for shipment and transport) and its compliance with contract delivery terms and dates.
4. Facilitate the interface between Vendors and Saipem Functions involved in the supply chain activities.
5. Provide reliable and up-to-date information on supply progress status according to the delivery criticality.
6. Monitor all supply chain phases to timely identify and manage any potential cause of delay, and mitigate delays already detected.
7. Ensure timely availability of suitable shipping documentation to allow the shipping and transportation of the purchased materials.
8. Ensure timely identification and management of "dual use".
9. Guarantee SAP exhaustive and punctual updating.
10. Ensure the correct issuance of Goods Receipts and release of achieved Milestones. Ensure continuous correct forecasting of Milestones achievement as well as Goods expected delivery dates.
11. Support Liquidated Damages competent function to properly evaluate the reason of delay.
12. Support competent function in the definition of Vendor variation request/claims.
13. Issue vendor performance feedback as per Saipem Vendor Management process.