Junior Doent Controller

Should have a basic understanding of construction projects and documentation systems.

Establishing a uniform document/drawing numbering system while adhering to company norms and requirements.

Should understand and follow those specific Document plate systems.

In charge of project folder setup, folder management, formulating registries, and document and drawing number allocation.

Liaising with and distributing project-related information with the project team and potentially external parties.

Assist the Department Head during the audit and as needed.

Prepare template reports on projects as required.

Process and control all project document types daily in an accurate and timely manner.

Ensure that quality documentation, such as documents, drawings, RFIs, and incoming and outgoing registers, is maintained.

File documents in physical and digital records and ensure appropriate storage.

Assists in implementing new and improving Document Management systems and document management processes.

Maintain confidentiality of sensitive documentation.

Handling intake, scanning, verification, and storing documents.

Retrieving files for other employees and customers when needed.

Designing templates for documents, file types, and document databases.

Checking and editing documents for accuracy and compliance.

Controlling the flow of documents in and out of the department.

Reporting errors or developments regarding document storage.

Ensuring the secure destruction and disposal of sensitive documents.

Updating and maintaining document management systems and physical records.

Maintaining the security of confidential documents.

Assisting employees with accessing documents through our document management system.

Skills & Qualifications:

A bachelor's degree in business administration, library management, or record management.

2 years’ experience in document management, archive management, or records management.

Knowledge of document management systems like Sharepoint, OnlyOffice, DocuWare Cloud.

An excellent grasp of Microsoft Office programs.

Top-class typing and report writing skills.

Detail-focused document organizing abilities.