IT Procurement Analyst & Admin

IT Procurement Analyst & Admin

Abu Dhabi

The IT Procurement Analyst will be part of the Information Technology team who is responsible for the procurement/Purchase of ICT technology products and services that are purchased efficiently, cost-effectively, and in line with IT needs. This role involves managing the procurement process for all ICT Products & Services.

KEY RESULT AREAS

• Sourcing and Supplier Management: Identifying and evaluating suppliers, negotiating contracts, and maintaining relationships to ensure the best terms and conditions for the company.
• Monitoring IT procurement budgets, ensuring spending aligns with organizational goals, and identifying cost-saving opportunities.
• Ensuring that all IT procurement activities comply with company policies, legal requirements, and industry standards.
• Inventory and Order Management: Tracking inventory levels, managing purchase orders, and coordinating the timely delivery of IT products and services.
• Market Research and Technology Trends: Staying up to date with emerging technological trends and conducting market research to advise the company on new tools, solutions, and IT innovations.
• Coordinate and oversee the purchasing process for hardware, software, and IT services.
• Manage procurement requests from various departments and ensure they are aligned with budget and organizational goals.
• Prepare purchase orders and ensure timely processing and delivery of orders.
• Assist in identifying and evaluating IT vendors/suppliers and researching market trends and technology products to provide recommendations for new purchases or upgrades.
• Maintain and update vendor records, ensuring that all contracts, agreements, and warranties are accurately documented.
• Liaise with vendors to resolve any issues related to pricing, delivery, or quality and negotiation process for favorable terms and conditions.
• Monitor and track IT procurement expenses and ensure purchases remain within budget constraints.
• Identify opportunities for cost savings and efficiency improvements in the procurement process.
• Maintain accurate records of all IT equipment, software licenses, and other technology assets.
• Track stock levels and coordinate reordering processes to ensure that inventory remains adequate and up to date.
• Conduct regular audits of IT assets and assist in managing asset disposal or upgrades.
• Ensure that all IT procurement activities comply with internal policies, legal requirements, and industry regulations.
• Provide administrative support to the IT procurement team, including scheduling meetings, preparing documentation, and tracking progress on procurement activities.

Qualifications, Experience & Skills:

• Bachelors Degree in IT
• 3+ Years experience in all aspects of IT Procurement, administration and management
• Strong communication & Interpersonal skills in English
• Strong team player yet also able to perform well independently