Internal Communications Specialist

Role Purpose:
Seeking a highly organised and detail-oriented events specialist to join our dynamic team. The successful candidate will play a pivotal role in executing and overseeing a wide range of events hosted by DCT. The specialist will collaborate with various stakeholders, manage logistics, and ensure seamless execution of events to achieve organisational goals.

Key Responsibilities:

1. Events Coordination:
   • Coordinate a diverse range of events, including conferences, meetings, seminars, and social gatherings.
   • Work closely with internal sectors and external vendors to ensure all aspects of events are well-organized and executed according to plan.
2. Logistics Coordination:
   • Coordinate event logistics, including venue selection, catering, transportation, audio-visual requirements, and accommodation arrangements.
   • Oversee the set-up and breakdown of event spaces, ensuring all elements are in place for a successful event.
3. Budget Oversight:
   • Assist in developing and managing event budgets, ensuring cost-effectiveness and adherence to financial constraints.
   • Track and report expenses related to each event.
4. Vendor and Stakeholder Relations:
   • Establish and maintain relationships with vendors, sponsors, and partners.
   • Coordinate with internal departments to ensure all stakeholders are informed and aligned with event objectives.
5. Promotion and Marketing:
   • Collaborate with the marketing team to develop promotional materials and strategies for events.
   • Utilize various channels to promote events and drive attendance.
6. Attendee Engagement:
   • Ensure a positive experience for attendees by addressing inquiries, providing information, and addressing issues promptly.
   • Implement strategies to enhance attendee engagement and satisfaction.
7. Post-event Evaluation:
   • Conduct post-event evaluations to gather feedback and identify areas for improvement.
   • Prepare comprehensive reports on the success of each event, including key metrics and recommendations for future events.

Communication and Business Relationships:
Internal: DCT Relevant Sectors / Departments
External: Service providers, Events agencies, Government and private entities

Qualifications:
• Bachelor’s degree (Master's Preferred) in Communication, Journalism, Public Relations or any other degree within a relevant industry.
• Professional certification in Communication, project and event management is preferred.

Experience:
• 1-2 years of experience in Business Administration, Project Management or any other experience within a similar role or industry.

Language:
• Full professional English and Arabic proficiency both in speaking and writing.
• Skilled in MS Office (PowerPoint, Word and Excel).
• High level of competency in relevant software applications.
• Self-motivated with a proven ability to complete work in a timely manner.
• Ability to quickly integrate with existing business software tools and knowledge of other relevant industry software.
• Ability to multi-task and to prioritise work effectively.
• Knowledge of internal Communication development and data management.
• Extensive knowledge and understanding of Internal engagement requirements.
• Ability to build and maintain strong relationships with key stakeholders and vendors.
• Ability to analyse problems, identify alternative solutions, anticipate consequences, and provide excellence in execution: committed to delivering work with high-quality standards.