Human Resources Coordinator

About InstaShop

InstaShop, headquartered in Dubai, is the leading online local marketplace in the UAE and Egypt. Since joining the Delivery Hero family in 2020, the global leader in online food delivery and q-commerce, InstaShop has been setting the standard for excellence and convenience in the region. With a dynamic and motivated team fueled by passion and innovation, every day at InstaShop is an opportunity for growth and success. We champion inclusivity, diversity, and collaboration, creating an environment where everyone's achievements are celebrated and where success is the only way forward. As we continue to grow, our team keeps expanding across the UAE, Egypt, and Greece, and we're always on the lookout for new talents to join us on our success journey.

About the role

As an HR Coordinator, you will play a key role in ensuring efficient day-to-day operations within the HR office. This position involves managing the full onboarding/offboarding process for candidates, managing correspondence, and performing various clerical tasks. The ideal candidate is customer service-oriented, highly organized, and able to multitask in a dynamic environment.

Day-to-Day responsibilities

1. Gathering data and creating reports on an ad hoc basis as requested by management or other stakeholders.
2. Managing and maintaining HR databases, ensuring data accuracy and confidentiality.
3. Assisting in the preparation and processing of employee files, onboarding materials, and offboarding procedures.
4. Serving as the point of contact for inquiries, providing information and assistance to employees regarding policies and procedures.
5. Supporting in payroll processing to ensure timely and accurate payment of salaries.
6. Handling visa application processes, including documentation and coordination with relevant authorities.
7. Drafting and preparing HR documentation such as offer letters, contracts, bank letters, etc.
8. Coordinating HR-related events and activities, including meetings and employee engagement initiatives.
9. Staying updated with local labor laws and regulations to help ensure HR policy compliance.

Key Qualifications

1. Bachelor's degree in Human Resources, Business Administration, or a related field.
2. 1-2 years of experience in HR or in a similar administrative role.
3. Proficiency in Microsoft Excel and Google Suite.
4. Immediate joiner, required.