Human Resources Coordinator

Job Title: Human Resources Coordinator

Job Description
The Human Resources Coordinator is a junior role that assists the hotel team and HR department with projects and daily tasks. The Human Resources Coordinator will act as the first point of contact for team players regarding HR-related queries. The key responsibilities include, but are not limited to, the following:

• Provide a proactive and supportive Human Resources service to team players, engaging and bonding with them.
• Ensure Human Resources administration of team player files are kept up-to-date at all times and that filing is done weekly to comply with HR standards and audits.
• Ensure new joiner processes are smooth, providing a warm welcome to team players on their first day and following through with the onboarding schedule.
• Assist with the team player leaver process, providing the needed support to leavers and the department.
• Assist Payroll and Finance with monthly attendance to ensure timely and accurate payroll processing.
• Update the Cluster monthly Payroll Forecast and verify Payroll drafts.
• Assist with employee engagement by arranging monthly social events and activities as per the agreed annual calendar, including periodic rewards and recognition programs and birthday celebrations.
• Suggest new ideas to improve the health and wellbeing of employees.
• Perform routine tasks required to administer and execute human resource programs, ensuring an effective flow of documentation relating to team players.
• Update employee database and HR system as necessary.
• Handle employment-related inquiries from applicants, employees, and departments, referring complex and/or sensitive matters to appropriate personnel.
• Assist HR Generalists and PR team with OHC, medical schedules, and database updates.
• Follow company and HR SOPs, legal requirements, and act as an arbitrator where necessary.
• Announce new joiners, internal transfers, and promotions.
• Raise requisitions in the materials control system to maintain par stock.
• Assist the HR team with projects and tasks as required.

Desired Skills & Expertise
The ideal candidate should possess the following skills and qualifications:

• Experience working in a similar role at a 4/5* hotel.
• Strong command of English (written and verbal).
• Excellent administrative skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to act with integrity, professionalism, and confidentiality.
• Knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office or related software.
• Bachelor's Degree in Admin or HR-related field.
• Previous HR intern experience in the UAE is preferred.