Human Resources Administrator

Human Resources Administrator Jobs in Dubai, UAE

About the job

Primary purpose of the role

The Human Resources Administrator assists with the administration of the day-to-day operations of the human resources functions and duties. The HR Administrator carries out responsibilities in functional areas: departmental development, Human Capital Management System (HCM), employee relations, compensation and benefits, organization development, executive administration, recruitment, employee engagement events, and miscellaneous projects. Models and acts in accordance with the company’s guiding principles and core values.

Responsible for supporting HR activities for respective business unit(s), the Human Resources Administrator ensures that the Human Resources Department is administered in a smooth, efficient, and confidential manner.

Key Accountability Areas

Compensation and Benefits / HR Administration

• Monitor employee transaction requests for leave, salary advances, education fees claims, and entitlements on HCM system and ensure that staff benefits are paid in a timely manner. Further ensure that all documentation required by the auditors pertaining to the payment of staff benefits is received from staff members prior to processing payments.
• Provide day-to-day benefits administration services. Maintain benefits records and prepare documents necessary for implementing coverage.
• Process new employment visas, work permit issuance/renewals/cancellations.
• Provide assistance with on-boarding and exiting process of staff members. Exit clearance process of employees and obtain exit report at the airport.
• Handle travel and consulate visas, travel bookings, travel insurance, hotel bookings, and any other HR & Administration related support.
• Update payroll records on a timely basis. Verify and process payroll.
• Ensure up-to-date accuracy of all employee information within the HR department and HCM/payroll systems.
• Collaborate with the HR team to create compelling and creative concepts for HR motivational video content.

Human Capital Management System

• Maintain employee-related databases. Prepare and analyze necessary reports to conduct the functions of the department and office. Prepare periodic reports as necessary or requested.
• Maintain records on annual leave, sick leave, leave planner, and other absences.
• Run reports and update staff attendance and vacation balances, increment reports, and contract renewals on a monthly basis.

Performance Management

• Assist to ensure documentation is complete.
• Ensure staff follow the performance management system and ensure completion of the process.
• Provide updates on progress related to goals according to the company’s system.

Overall Responsibilities

• Support and implement new programs and training that drive the adoption of the company’s culture.
• Coordinate employee activities and events, as well as provide any support needed during the activities or events.
• Complete each HR project or task assigned within the agreed timescale.
• Share and present development ideas to enhance HR involvement and contribution.
• Understand and apply business processes and contribute to the improvement of the same.
• Maintain historical human resource records by designing a filing and retrieval system; maintaining past and current records.
• Manage department schedule by maintaining calendars for department personnel and arranging meetings, interviews, conferences, and teleconferences.
• Any other ad hoc tasks assigned by the Line Manager.

Education & Qualifications

Bachelor’s degree in Human Resources or equivalent combination of education and work experience.

Good computer skills and experience with MS Office packages.

Experience

3-5 years of experience with more than 1 year in Human Resources.

Experience using the Immigration system (GDRFA and ICP) and MoHRE.

Knowledge & Skills

Working knowledge and understanding of UAE labour law.

Extensive knowledge of local rules and regulations related to Human Resources Management.

Strong customer service skills and the ability to manage situations promptly and professionally, meeting commitments for service and assistance.

Creative thinker with a passion for creating employee engagement content.

Able to maintain effective communication at all times.

Contributes to building a positive team spirit and puts the success of the team above own interests.

Interpersonal & Communication Skills

Must be able to read, write, and speak English fluently.

Ability to communicate and interact effectively with multi-functional and diverse backgrounds.

Ability to read, analyze, and respond to common inquiries.

Effectively present information and respond to questions from groups of internal customers and employees.