HR Specialist & Office Admin

HR Responsibilities (SSC HR Operations)

• Manage end-to-end employee lifecycle processes, including onboarding, promotions, transfers, and offboarding.
• Maintain and update employee records in compliance with UAE labor laws and company policies.
• Coordinate probation review tracking and contract renewals.
• Assist in payroll coordination, ensuring accurate employee data for payroll processing.
• Organize and conduct new hire orientation sessions, ensuring a smooth onboarding experience.
• Prepare and maintain onboarding materials, handbooks, and welcome kits.
• Guide new employees on local labor laws, company policies, and benefits.
• Act as a point of contact for employee queries related to HR policies and procedures.
• Oversee and coordinate the work visa application, renewal, and cancellation process for employees.
• Liaise with government agencies, and external vendors to ensure timely processing.
• Keep track of visa expiration dates and ensure compliance with UAE immigration regulations.
• Handle Emirates ID, medical tests, labor contracts, and other official documents.
• Ensure compliance with UAE labor laws and company policies.
• Maintain HR documentation, contracts, and compliance records.
• Support employee welfare initiatives, including engagement activities and wellness programs.

Admin Responsibilities (Office Management)

• Oversee daily office operations, ensuring a well-maintained and efficient work environment.
• Manage office supplies, pantry stock, and facility upkeep.
• Coordinate with vendors for office maintenance, cleaning, and security services.
• Act as the first point of contact for visitors, managing the reception area.
• Handle flight bookings, hotel reservations, and travel arrangements for employees and guests.
• Ensure compliance with company travel policies, securing cost-effective travel solutions.
• Support relocating employees with housing, visa processing, and local orientation.
• Arrange employee and executive meetings, events, and team gatherings.
• Provide hospitality support for visitors, clients, and senior management.
• Assist in coordinating team-building activities and office celebrations.

Key Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 3-5 years of HR and administrative experience, preferably in the UAE.
• Strong understanding of UAE labor laws, visa processing, and PRO coordination.
• Experience handling employee lifecycle processes and office administration.
• Proficiency in HR systems
• Excellent organizational, multitasking, and problem-solving skills.
• Strong communication skills, with fluency in English (Arabic is a plus).
• Ability to work independently and manage multiple priorities.