HR Intern

HR Intern is responsible to maintain operational efficiency, manage growing workloads, and ensure the HR department continues to provide high-quality services to the employees.

• Update our internal databases with new employee information, including contact details and employment forms
• Help with the preparation of reports related to performance and feedback.
• Assist in tracking employee performance and supporting the performance appraisal process.
• Provide administrative support for employee relations initiatives.
• Help maintain employee records and ensure they are up to date.
• Assist in organizing employee engagement activities and events.
• Review and distribute company policies in digital formats or hard copies
• Participate in organizing company events and careers days
• Address employee queries about benefits (like number of remaining vacation days)
• Prepare HR-related reports as needed (like training budgets by department)
• Gather payroll data like leaves, working hours, and bank accounts.
  

Experience And Technical Knowledge

• Entry Level
• Knowledge in MS Office Application
  

Qualifications

• College degree – essential
• High organization and administrative skills
• Maintains communication with department heads and respective teams
• Should be able to communicate well at all levels
• Flexible approach to people and tasks

Recruitment Assistance:

• Assist with the recruitment process, including posting job openings on job boards, social media, or internal platforms.
• Screen resumes and job applications, ensuring that candidates meet the necessary qualifications.
• Schedule and coordinate interviews, prepare interview materials, and communicate with candidates.

Onboarding Support:

• Help with the onboarding process for new hires, including preparing orientation materials, employee handbooks, and welcome packages.
• Collect necessary documentation from new employees, such as personal details, tax forms, and other paperwork.

HR Documentation:

• Maintain employee records, update HR databases, and organize personnel files (both digital and physical).
• Assist with compliance-related paperwork, ensuring all records are accurate and up to date.

Employee Relations Support:

• Answer basic HR-related questions from employees regarding company policies, benefits, or leave entitlements.
• Assist in organizing employee events, surveys, or feedback sessions to improve employee engagement.

Desired candidate profile

1. Communication Skills
   • Strong verbal and written communication skills to interact effectively with employees, management, and candidates.
   • Ability to draft professional emails, letters, and documents.
2. Organizational Skills
   • Ability to multitask and stay organized in a fast-paced environment.
   • Efficiently managing administrative tasks, scheduling interviews, and maintaining files.
3. Attention to Detail
   • Ensuring that HR records, documents, and data are accurate and well-organized.
   • Reviewing resumes and job applications with a keen eye to detail.
4. Confidentiality
   • Understanding the importance of confidentiality in handling sensitive employee information.
   • Safeguarding personal and professional data in compliance with privacy policies.
5. Time Management
   • Prioritizing tasks to meet deadlines, especially when handling multiple administrative duties or projects at once.
   • Managing time effectively during busy periods, such as recruitment cycles.
6. Teamwork and Collaboration
   • Ability to work well with HR colleagues and other departments in a collaborative manner.
   • Supporting team members with HR projects and tasks.
7. Problem-Solving Skills
   • Assisting in resolving basic employee-related issues or inquiries.
   • Offering solutions for administrative challenges and assisting with conflict resolution when needed.
8. Basic HR Knowledge
   • Understanding of HR processes such as recruitment, employee onboarding, payroll, and compliance with labor laws.
   • Familiarity with HR tools and systems (e.g., HR software, applicant tracking systems).
9. Adaptability
   • Being open to learning new HR functions and adapting to the changing needs of the department.
   • Willingness to take on new challenges and tasks beyond the initial scope of responsibilities.
10. Proficiency in Office Software
    • Experience using office software like Microsoft Office (Excel, Word, PowerPoint) and email communication tools.
    • Familiarity with HR management software and systems, such as an applicant tracking system (ATS) or HRIS.