/HR & Finance Support

Location: Abu Dhabi

Duration: Full time/Part time/Freelance/Remote

Digital Qube has a dynamic and flexible team of vibrant consultants who provide administrative HR & Finance tasks, helping to boost productivity as the company grows. The roles grow as the company grows. We value confident and outgoing personalities who revel in analytical observations and are committed to accomplishing the job at hand, at speed.

Unflappable personalities that can create strong processes for the daily bookkeeping and administrational duties involved in HR and visa processing. Influencing others and mapping out effective processes.

Key Tasks

Financial Assistance:

• Working closely with the MD to ensure that all financial systems & processes are up to date.
• Happy to work with clients to understand their internal financial processes and to systematically produce necessary paperwork.
• Generating invoices
• Updating expenses
• Ensuring online financial systems are correct
• Following up on invoices from clients
• Assisting with VAT reports
• Bookkeeping
• Ensuring debtors are on time with the payments
• Ensuring all payments to team members are managed and fulfilled.

• Assisting with the smooth operation of monthly staff salary payments
• Issuing cheques and securing MD signature
• Utilising finance systems to process online payments and acquiring MD approval
• Organising cash payments where needed
• Ensuring all staff payments are systematically recorded in the finance system.

• Assisting MD to set up quarterly performance review meetings with individual staff
• Vacation leave management
• Timesheet management
• Checking the monthly timesheets submitted by staff and reviewing with MD; matching projects against budgets
• Creating an organised log sheet to track holiday leave of staff
• Ensuring all staff have valid visas secured by ensuring relevant application forms for staff are completed where necessary
• Collecting and submitting all essential documents pertaining to visas in a timely manner
• Assisting staff to ensure all required documents are carefully completed
• Working with government bodies to follow up on any backlog of documents
• Assisting MD with payments for visa costs.

• Min 2 years of experience in an HR & finance assistant role
• Diploma level as a minimum
• Microsoft Excel and MS Word proficiency

• Ability to work with multicultural teams in a professional manner
• Quick to learn online financial systems
• Savvy with online systems & quick learner of new technology
• Strong relationship management skills with internal and external stakeholders
• Impressive communication skills
• An eye for detail
• A meticulous approach to work
• Ability to deal with clientele in a tactful diplomatic manner
• A persevering and unabashed personality
• Excellent time management and organisation skills
• Having a systematic approach to work
• Excellent English spoken and written.