HR Coordinator

The HR Coordinator plays a key role in managing employee records and handling visa processing in VMS, ensuring 100% compliance with HR policies and processes.

Employee Records & Database Management

• Maintain and update all staff records tracking the employee lifecycle from recruitment to exit.
• Collect, verify, and upload all employee documents into the HR system ensuring data accuracy and completeness.
• Maintain and regularly update the employee database to reflect any changes in employment status, contracts, and other relevant details.

Visa & Work Permit Processing and Insurance

• Coordinate the visa processing workflow including document collection, verification, and uploading into the Visa Management System (VMS).
• Work closely with the Public Relations Officer (PRO) to monitor visa application statuses and follow up on any pending cases.
• Ensure timely renewal of visas, work permits, insurance, and related legal documentation in compliance with labor laws.
• Maintain a tracker for the visa and medical insurance renewals and cancellations.

Employment Contracts & Onboarding Coordination

• Ensure all new hires receive and sign their employment contracts in a timely manner.
• Follow up with employees regarding contract completion and submission.
• Coordinate with new joiners to facilitate medical tests and biometric registrations as part of the onboarding process.
• Handle new joiners' accommodation and logistics management.
• Maintain an up-to-date onboarding checklist and ensure all requirements are met before employees begin their roles.

Employee Tracking & Reporting

• Keep a daily track of new joiners, leavers, and employees on the bench to ensure accurate workforce planning.
• Generate periodic reports on employee movements and provide insights to HR leadership.
• Support workforce forecasting by maintaining updated records on employee availability and contract status.
• Create a daily bench monitor and leave monitor and ensure that it matches with the time sheets received.
• Follow up with employees to ensure they utilize their leaves and maintain a minimal leave balance.

HR Compliance & Policy Adherence

• Ensure all HR processes and employee records comply with the organization's HR policies and local labor laws.
• Regularly review employee files to ensure compliance with documentation standards.
• Assist in audits and inspections by providing necessary employee records and reports.

Qualifications:

Education:

• Minimum: Bachelor's Degree
• Desired: Preferably in HR or Business Administration

Experience:

• Minimum: 5 years

Skills & Abilities:

• Attention to detail
• Organizational skills
• Visa processing
• Proficiency in MS Office & Excel
• Team collaboration

Remote Work: No

Employment Type: Full-time