HR Assistants

HR Assistant Role & Responsibilities:

1. Data Management & Record Keeping
2. Maintain HR records by updating the digital filing records and system, keeping past and current records up to date and accurate.
3. Administer and record leave data for the staff and assist employees in logging their leaves to the PeopleHub portal.
4. Support the HR manager with SAP data encoding.
5. Assist the HR manager with KHDA data encoding.
6. Help the HR manager with school system data encoding.
7. Track missing documents for new joiners during the onboarding process.
8. Track missing documents for leavers during the offboarding process.
9. Assist the HR manager with GR-related formalities such as the renewal of employees’ visas, MOHRE, and OHC cards.
10. Maintain all personnel files and ensure the safe custody and confidentiality of all documents submitted by staff.
11. Conduct HR audits of employee digital files/documents.
12. Generate non-compliance incidence reports.
13. Accurately update the Leave application tracker.
14. Mirror the PeopleHub attendance report to the schools’ records.
15. Ensure all government-related staff activities are completed on time with full compliance.
16. Renew all time-sensitive documents and licenses ahead of the deadline to ensure full compliance and avoid fines.
17. Secure timely KHDA approval for new joiners.
18. Complete timely departure and exit formalities and arrange for leaving certificates.
19. Provide weekly reports to the HR Manager on the progress of visa status/cancellation status.
20. Track the number of fines for late submission of documents in a year.
21. Ensure error-free data maintenance.
22. Monitor incidences of any sensitive documents lost or mishandled.
23. Ensure compliance with standardized school procedures.
24. Achieve 100% adherence to school policies and procedures.