HR Assistants

HR Assistant Role & Responsibilities:

1. Data Management & Record Keeping
2. Maintain HR records by updating the digital filing records and system, keeping past and current records up to date and accurate.
3. Administer and record leave data for the staff and help employees in logging their leaves to the PeopleHub portal.
4. Support the HR manager with SAP data encoding.
5. Support the HR manager with KHDA data encoding.
6. Support the HR manager with school system data encoding.
7. Support the HR manager with missing document tracking for new joiners during the onboarding process.
8. Support the HR manager with missing document tracking for leavers during the offboarding process.
9. Support the HR manager with GR-related formalities such as the renewal of employees’ visas, MOHRE, and OHC cards.
10. Maintain all personnel files and ensure safe custody and confidentiality of all documents submitted by staff.
11. HR Audit – employee digital files/documents
12. No. of non-compliance incidence reports
13. Accurately update the Leave application tracker.
14. Mirror the PeopleHub attendance report to the schools’ records.
15. Complete all government-related staff activities in a timely manner with full compliance.
16. Renew all time-sensitive documents and licenses ahead of the deadline to ensure full compliance and avoid fines.
17. Obtain timely KHDA approval for new joiners.
18. Complete timely departure and exit formalities and arrange for a leaving certificate.
19. Provide weekly reports to the HR Manager on the progress of visa status/cancellation status.
20. Track the number of fines for late submission of documents in a year.
21. Ensure error-free data maintenance.
22. Report incidences of any sensitive documents lost or mishandled.
23. Ensure compliance with standardized school procedures.
24. Achieve 100% adherence to school policies and procedures.