HR Administrator

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HR Administrator

Business Unit: Security Services

Location:

Dubai, United Arab Emirates, AE

The HR Administrator plays a key role in supporting day-to-day HR operations with a focus on the contractor lifecycle. From onboarding and compliance to record management and deployment coordination, the role ensures accurate, timely, and policy-aligned HR support. This position requires precision, strong communication, and a proactive approach to handling documentation and systems.

Key Responsibilities:

Contractor Lifecycle Management

1. Manage onboarding, contract issuance, redeployment, and personnel file creation in line with internal SOPs
2. Process background checks and external screenings, escalating concerns where needed
3. Apply for exemptions on incomplete onboarding documents through the Senior Manager – HR, when necessary
4. Coordinate with the Travel Desk for deployment logistics
5. Track and follow up on contractor medicals, qualifications, and health documentation expiries

Systems & Compliance

1. Maintain accurate personnel records in HRIS (e.g., Dynamics 365), Egnyte, and related platforms
2. Register new contractor engagements and transfers on the internal training platform; track completion of mandatory modules
3. Support top-up insurance requests with Finance and Welfare teams
4. Execute contract amendments, service agreement updates, and HR letters (verification, deployment, notices, etc.)

Administration & Reporting

1. Monitor the shared HR inbox and resolve contractor-related queries promptly and professionally
2. Prepare reports for the Senior HR Manager on onboarding status, compliance alerts, and general contractor data
3. Support insurance claims administration with proper documentation and follow-up
4. Assist in HR-related projects and cross-functional initiatives as assigned

Requirements:

1. Bachelor’s degree or Diploma in Human Resources, Business Administration, or a related field
2. 2–3 years of experience in HR, with a focus on administrative or operational support
3. Prior experience in the UAE HR environment is essential
4. Strong organisational skills, high attention to detail, and numerical accuracy
5. Excellent written and verbal communication skills
6. Professional and courteous demeanour
7. Proven ability to manage sensitive information with discretion
8. Proficiency in MS Office (Word, Excel, Outlook)
9. Experience with HRIS systems, preferably Dynamics 365 (D365)
10. Familiarity with applicant tracking systems e.g. SAP
11. Exposure to international or multicultural work environments preferred

GardaWorld: Make the world a safer place

GardaWorld is a global leader in the security industry, offering a wealth of opportunity to individuals looking to gain experience and develop professionally in a growing industry. We offer diverse work assignments spanning multiple industries, and training and career advancement opportunities. We embrace diversity and welcome newcomers, women, students, retirees, reservists, veterans, and more to join our team, as we are proud to be an equal opportunity employer.

We thank all candidates for their interest; however, we will communicate only with the selected candidates.