HR Admin - Insurance Officer - Immediate Joiners

About this role:

1. Handle Medical insurance renewal/availing coordination and provision of documents
2. Insurance enrollment/Addition of new employees and dependents - Professional and Technical
3. Insurance deletion of new employees and dependents - Professional and Technical
4. Processing medical reimbursements claims
5. Coordinating with our insurance brokers in getting medical procedures approved if needed
6. Scan, save & dispatch Insurance cards to respective employees or their team leaders/supervisors- New & Annual Renewals
7. Tracking debit & credit notes from Brokers for payment & record purpose
8. Maintain the trackers such as insurance census list, business card requests, etc.
9. Organize the medical insurance folder effectively enabling documents to be easily found.
10. Respond to staff insurance inquiries efficiently, sensitively, and politely
11. Cover all legal compliance for human resource requirements in terms of HAAD and DOH requirement
12. Manage Air Ticket and hotel booking - Business Travel, technical staff vacation and exit tickets (UAE & KSA)
13. Create & track PR in SAP for HC department and ensure it is within budget and without duplication
14. Submission of all PR invoices to Document control
15. Handle business card requests (New employees and existing employees)
16. Manage KSA visa process.
17. Create reports as requested by the line manager
18. Undertake other reasonable duties as requested by the line manager or Director of HR.

Occupational and workplace Health and Safety responsibilities:

In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.

Information Security responsibilities:

1. Comply with Khidmah Information Security Policies
2. Be aware of and fulfil their information security responsibilities
3. Ensure whoever handles sensitive company information have taken the Security Awareness Training
4. Know how to report a security incident (to IT ServiceDesk or InfoSec).
5. Not Disable his/her OS firewall and/or Antivirus
6. Restrict use to authorized purposes, Protect access accounts, privileges and associated passwords.

Accept accountability of his/her individual user accounts, and maintain confidentiality

Qualifications:

1. Bachelor's degree in business administration in HRM or equivalent in any related field e.g., Psychology
2. HR Professional certifications is a plus. E.g., CIPD, SHRM
3. 2-4 years of experience in HRM.
4. HR experience in Employee Relations, medical insurance, onboarding, offboarding, and staff welfare activities is a must.
5. Exposure and background experience in Health and Safety regulations is a plus