HR & Admin Assistant

Job Title: HR & Administrative Assistant

Department: Management

Reporting to: CEO and HRM

Job Location: Dubai Office

Work Schedule: Full-time; Monday to Friday, 9 AM to 6 PM; Remote work on Saturdays

Compensation and Benefits:

• Competitive monthly salary
• Comprehensive insurance package
• Paid vacation and holidays
• Sundays off

Job Overview:

The HR & Admin Assistant will provide essential support to our management team, focusing on both the administrative and human resources functions. This role requires someone who is proactive, flexible, and committed to maintaining the highest standards of confidentiality and professionalism.

Principal Responsibilities:

• Executive Support: Assist and support the CEO and HRM with daily administrative tasks, including managing calendars, scheduling meetings, and preparing correspondence.
• Attention to Detail: Perform all administrative and HR-related tasks with high accuracy, such as document preparation, data management, and maintaining personnel records.
• Pro-activeness: Anticipate the needs of the CEO and HRM, taking initiative to address issues before they escalate. Efficiently manage schedules and allocate resources.
• Conversationalist: Act as a liaison between the CEO, HRM, and other stakeholders, ensuring effective communication.
• Code of Secrecy: Maintain the highest level of confidentiality across all forms of communication, personnel files, and company documents.
• Availability: Be readily available to meet the needs of the company as necessary, including availability outside of traditional work hours.
• Flexibility: Adapt to various tasks, ranging from routine administrative duties to complex HR projects and event management.

Essential Qualifications:

• Demonstrated experience in an administrative or HR support role, with a solid understanding of recruitment processes, visa processing, licensing, and lease management.
• Exceptional written and verbal communication skills.
• High proficiency in MS Office and other digital communication tools.
• Strong organizational and planning skills, capable of managing multiple tasks simultaneously.
• Comprehensive knowledge of HR operations, including employee relations, onboarding, and compliance with local employment laws.
• Commitment to ethical standards and confidentiality.