Head of University and Career Guidance

Job Purpose:

The Administrative Officer is responsible to meet, greet and direct Parents, Guests and Vendors to staff. The post holder will also provide secretarial, clerical and administrative support in an effective and efficient manner.

Main Accountabilities:

1. Provide office support services in order to ensure efficiency and effectiveness within the Nursery.
2. Answer, screen and forward any incoming phone calls while providing basic information when needed.
3. Provide general support to visitors.
4. Take parents on a tour of the Nursery.
5. Receive and sort daily mail/deliveries/couriers.
6. Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges).
7. Update appointment calendars and schedule meetings/appointments.
8. Assist in preparation of meetings, conferences and conference telephone calls.
9. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
10. Work collaboratively with various stakeholders to complete key tasks & projects.
11. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.
12. Perform other clerical receptionist duties such as filing, photocopying and collating, faxing.

Candidate should be able to converse in Russian language.

Job Specification:

1. Bachelor's degree in any discipline.
2. Minimum of 4 years of professional administrative experience.
3. Excellent customer service skills.
4. Ability to effectively communicate information and ideas in written and verbal format, and build and maintain relationships.
5. Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.
6. Excellent interpersonal skills with the ability to work effectively with all levels of staff and management.