Head of Unit – Multimedia

Experience: 6+ years

JPC 4197

Job Title: Head of Unit Multimedia

Location: Abu Dhabi

Client: Government Entity (Direct Payroll)

Education: Bachelor's Degree

Working Days: 5 days

Nature of Work: Office-based

Key Responsibilities

Core Tasks

• Efficiently manage the unit's resources (human, financial, technological, and assets) to achieve departmental goals.
• Contribute to identifying and evaluating unit processes, conducting comprehensive organizational performance analyses, and implementing necessary improvements.
• Assist in preparing annual budgets for the unit and monitor their implementation.
• Implement operational plans and prepare detailed budgets to meet organizational goals.
• Execute project plans specific to the unit, review progress reports, and ensure objectives are met.
• Conduct benchmarking exercises and apply specialized practices in the unit's domain while prioritizing their implementation.
• Oversee all administrative activities, operations, and unit procedures per approved authority matrices.
• Monitor and evaluate annual employee performance, support employees to meet goals, and ensure sustainable improvement.
• Contribute to change management initiatives and ensure successful adaptation to new practices.
• Stay updated on modern technological tools, such as AI, to enhance efficiency.
• Prepare and review unit activity reports to ensure accuracy and alignment with work requirements.
• Participate in policy and regulation reviews and provide relevant recommendations.
• Support growth strategies within the organization.
• Promote organizational values and culture through initiatives and programs that reinforce internal governance frameworks.
• Assist in executing nationalization initiatives and professional development plans to empower national talent.

Strategic Tasks

• Provide support to the department head during the preparation of overall strategies and execution plans, along with relevant initiatives as required by operational needs.
• Contribute to the execution of continuous improvement and development initiatives to enhance departmental performance.
• Assist in preparing and reviewing performance scorecards for the department, specifically for the unit, to align with organizational objectives.
• Collaborate in developing operational plans for the department concerning the unit's work and projects, regularly submitting performance reports to the department head.
• Enhance teamwork among employees in the department to ensure alignment with the organization's growth strategies.

Operational Tasks

• Assist in creating operational systems and procedural manuals for the unit, ensuring they are followed and executed effectively.
• Support the preparation of operational systems and procedures related to the unit's work, offering recommendations and suggestions when reviewed with the department head.
• Contribute to the development of detailed budgets for the unit by providing necessary support to the department head.
• Prepare reports and proposals related to digital transformation to improve processes within the unit and ensure their efficient implementation.
• Direct and organize the multimedia team to achieve production and creative goals by efficiently assigning tasks and providing technical and creative support.
• Design and produce innovative multimedia content aligned with Zahrat Al Khaleej's editorial mission, focusing on creativity and audience engagement.
• Create clear work plans for multimedia projects, allocate necessary resources, and monitor their execution to achieve objectives.
• Ensure high-quality multimedia content production by editing and auditing in accordance with approved standards.
• Supervise the coordination among content creators, editors, and designers to maintain the quality and coherence of outputs.
• Stay updated on trends and technologies in multimedia production to ensure content remains innovative and aligned with technological developments.
• Manage and organize multimedia production processes from conceptualization to final delivery, ensuring quality and efficiency.
• Oversee the use of specialized equipment and software for multimedia production and editing, optimizing their use for high-quality outputs.
• Develop innovative visual and audio content to boost audience engagement on digital platforms and social media, ensuring alignment with audience interests.
• Ensure projects meet predefined timelines, closely monitoring workflow for efficiency and timely delivery.
• Provide training and technical support to team members to enhance their skills in production and editing, contributing to improved quality and efficiency.
• Communicate with external stakeholders, such as photographers and directors, to ensure professional coordination and compliance with quality standards.

Monitoring And Auditing Responsibilities

• Ensure the implementation of processes and procedures adheres to approved standards, policies, and systems within the organization.
• Execute corrective actions and recommendations provided in audit and follow-up reports related to the unit's activities.
• Develop and update risk logs, preventive measures, and contingency plans for the unit's operations, services, and processes.
• Update and implement proactive plans to improve procedures and work systems while ensuring compliance with control measures.

Shared Responsibilities

• Work collaboratively with other organizational units to ensure smooth operations and workflow.
• Ensure all employees comply with the organization's health, safety, and environmental policies and procedures.
• Maintain strict confidentiality of organizational information, avoiding unauthorized disclosure to third parties.
• Undertake any other related tasks or duties as directed by the direct supervisor.

Minimum Job Requirements

Academic Qualifications

• Bachelor's degree from a recognized academic institution in the UAE.

Professional Qualifications (if Applicable)

• Professional certifications in administrative or specialized fields.
• Certifications in technical or specialized skills.

Experience Requirements

• Supervisory: 6 years
• Specialized: Relevant years of experience based on job requirements.

Knowledge And Skills

• Human resources policies and systems.
• Financial and operational procedures related to the organization.
• In-depth understanding of multimedia production and editing technologies.
• Proficiency in video and audio editing software (e.g., Adobe Premiere, After Effects, Adobe Audition).
• Project and process management expertise.
• Familiarity with the latest trends and technologies in the field.