GroupM: Media Operations Executive - Dubai

Position Title: Media Operations Executive.

Location: Dubai

Reports To: Buying Director

About GroupM

GroupM is WPP’s media investment group and the world’s leading media investment company with a mission to shape the next era of media where advertising works better for people. The company is responsible for more than $60 billion in annual media investment, as measured by the independent research bureau COMvergence. Through its global agencies Mindshare, Wavemaker, and EssenceMediacom and cross-channel performance (GroupM Nexus), GroupM leverages a unique combination of global scale, expertise, and innovation to generate sustained value for clients wherever they do business. The agencies that comprise GroupM are all global operations with leading market positions.

The focus of GroupM is the intelligent application of physical and intellectual scale to benefit trading, innovation, and new communication services, to bring competitive advantage to our clients and our companies.

For more information on GroupM, our agencies and WPP, please visit www.groupm.com and www.wpp.com.

Position Overview

GroupM MENA have decided in 2018 to establish an independent Unit to create a centre of excellence. The Unit has clearly defined objectives and procedures. It is independent from the agencies and reports directly to GroupM MENA. The initial areas that SSC will be responsible for are Accounting, Purchase Ledger, Treasury, Taxes, Media Operations, Billings, Credit Control, Payroll, Statutory Reporting, Compliancy, later WPP has decided to offshore the Finance Hub to Finance Plus India, the SSC global arm of WPP and all functions are now offshored to India except for the media operations function.

Key Responsibilities:

1. Campaign booking and activation/launch. Media plan entry in system.
2. Generation of Booking Orders.
3. Requesting material specs from vendors and preparing the MRF.
4. Sending booking to vendors and coordination ensuring that bookings and materials are confirmed.
5. TV monitoring through STATEX and other software.
6. Requesting proof of ad from vendors, tear sheets, hard copies, etc.
7. Performing 3-Way matching process to validate the receipt of the services.
8. Actualization in system as per actual deliveries and as per vendor invoices.
9. Coordination with Finance team for vouching and billing.
10. Coordination with media planners and vendors for invoice and booking discrepancies, overspends, underspends.
11. Reconciliation PO balances double-checking in coordination with Finance team and planners.
12. Answering Finance queries with regards to unreconciled invoices and other queries.
13. Spends reports as requested by planners or trading.
14. Sharing details of previous campaigns, creatives, and all other data requested by agency.
15. Respond to any audit queries.

Key Skills Experience:

1. 1 to 2 years previous relevant media industry experience required within an international organization.
2. Previous experience in Media functions is preferred.
3. Confidence in dealing with and building relationships both internally and externally.
4. Excellent written and oral communication skills.
5. Strong Excel experience, preferably to pivot table, macro level.
6. High level of accuracy and attention to detail.
7. Well organized with strength in prioritizing.
8. Flexible attitude to achieve results.