Front Desk Agent

Responsibilities:

1. Check in the arriving guest and check out the departing guests in a friendly and caring manner according to the Kempinski and Leading Quality Assurance (LQA) standards.
2. Ensure that LQA results are above 85%.
3. Upon check in, register guest and assign rooms. Accommodate special requests whenever possible. If needed, assist guests in completing the registration cards. Use suggestive selling techniques to sell rooms and to promote other services of the hotel. Verify the guest’s method of payment and follow established credit-checking procedures or refer cash handling payment to cashiers.
4. Upon departure of guests, process the guest check out procedures. Inquire for last minute charges. Receive payment from guests. Settle the guest account and give copy of the invoice.
5. Handle all front office cashiers’ transactions such as posting charges to guests and exchanging foreign currency according to the procedures. At the end of shift, balance their cash float.
6. Answer all guest requests and questions in a friendly and caring manner, whether by telephone or in person, provide/receive information and take appropriate actions or refer the matters to the relevant persons to handle. This may include issuing a safe deposit box, handling messages, or dealing with complaints.
7. Coordinate room status updates with the housekeeping department by notifying them of late check-outs, early check-ins, and special requests.
8. Keep themselves informed of product and service knowledge as well as the hotel daily and meeting activities.
9. Possess a working knowledge of the room reservation procedures.
10. Maintain the neatness of his/her working area.